Bid & Proposal Specialist

Superior Equipment & Supply Co; Saint Francis (WI); On-site; USD 31,822 - 45,323; Full time

Benefits offered by this job

Supportive environment

Opportunities for growth

Job summary

A growing company is seeking a Bid Coordinator to manage the comprehensive bid process for government and commercial opportunities. The successful candidate will ensure submissions are accurate, compliant, and timely. Ideal for detail-driven professionals with strong organizational skills, proficiency in Microsoft Excel and Word, and a desire to work in a structured environment. This role provides opportunities to advance into senior operations or contract roles.

Qualifications

• Strong organizational and time-management skills.
• High attention to detail and accuracy.
• Proficiency in Microsoft Excel and Word.

Responsibilities

• Review RFPs and bid invitations for requirements.
• Prepare and submit complete bid packages.
• Track bid calendars and submission deadlines.
• Request pricing from manufacturers and distributors.
• Compare quotes for accuracy and margin compliance.
• Coordinate pricing approvals with leadership.
• Ensure all bids meet contract and customer requirements.
• Maintain certifications and compliance documentation.
• Prevent disqualifications due to paperwork errors.

Skills

Organizational skills

Time-management skills

Attention to detail

Microsoft Excel

Microsoft Word

Job description

Compensation

• Hourly Rate: $28.00 per hour
• Bonus Potential: Performance-based incentives

Position Summary

The Bid Coordinator manages the full bid process for government and commercial opportunities, ensuring every submission is accurate, compliant, and on time.

Ideal for a detail‑driven professional who thrives in structured work.

Key Responsibilities

Bid & Proposal Management

• Review RFPs and bid invitations for requirements
• Prepare and submit complete bid packages
• Track bid calendars and submission deadlines
• Request pricing from manufacturers and distributors
• Compare quotes for accuracy and margin compliance
• Coordinate pricing approvals with leadership

Compliance & Documentation

• Ensure all bids meet contract and customer requirements
• Maintain certifications and compliance documentation
• Prevent disqualifications due to paperwork errors

Key Performance Indicators (KPIs)

• On-Time Submission Rate: 98–100%
• Bid Accuracy: <1% pricing or doc errors

Qualifications

Required

• Strong organizational and time‑management skills
• High attention to detail and accuracy
• Proficiency in Microsoft Excel and Word

Preferred

• Experience with bids or contract sales
• Foodservice equipment or construction industry knowledge

Why Join Us

• Growing company with clear processes and expectations
• Consistent workload in a supportive environmentOpportunity to grow into senior operations or contract roles