Bid & Sales Operations Specialist

Columbia-River-Plumbing-; Kennewick (WA); On-site; USD 42,000 - 55,000; Full time

Benefits offered by this job

Medical, dental, and vision

PTO and sick leave with tenure

401k with company match

Leadership development and cert. opps

Long‑term career growth with CRP

Lead incentive plan

Job summary

Columbia River Plumbing seeks a Sales Coordinator to own the administrative backbone of the bid and sales pipeline, from lead tracking through bid folder creation, quote requests, and post‑award follow‑up. This role removes administrative and coordination work from estimating and sales to accelerate revenue generation in a fast‑paced office environment.

You will keep bids, quotes, and follow‑ups organized and on schedule, with bid folders ready within 24 hours and proactive communication with

Qualifications

• 1–2+ years of experience in a sales support, coordination, estimating support, or administrative role.
• Experience with bid processes, quote requests, or contract coordination is strongly preferred.
• Proficiency with Microsoft Office Suite is required; familiarity with construction estimating or plan-reading is a plus.

Responsibilities

• Create and organize bid folders within 24 hours of a lead or opportunity being assigned.
• Track and follow up on all active leads, completing required pre- and post-bid follow-up within a four-hour window centered on the 24-hour mark.
• Request and log material and vendor quotes accurately and on schedule to support estimating.
• Maintain the sale binder and bid folder process, so every active opportunity is easy to locate, and status is clear at a glance.
• Manage the close-out process for won bids, ensuring contracts and required documentation are complete and filed.
• Print and prepare plans and bid documents accurately and ahead of internal deadlines.
• Maintain organized digital and physical filing so leads, quotes, and contracts can be found without delay.
• Communicate proactively with the estimating team on bid status, missing information, and approaching deadlines.
• Support lead tracking and reporting to help drive an increase in bids submitted and leads converted.
• Protect Estimator and leadership time by fielding and filtering coordination tasks that don't require their direct involvement.
• Keep the shared workstation and files organized to prevent errors, delays, and safety hazards.
• Escalate stalled or at‑risk bids before deadlines are missed.

Skills

Organization & prioritization

Attention to detail

Deadline management

Professional communication

Team collaboration

Education

High school diploma

College coursework in business

Tools

Microsoft Excel

Microsoft Outlook

Job description

Columbia River Plumbing seeks a Sales Coordinator to own the administrative backbone of the bid and sales pipeline, from lead tracking through bid folder creation, quote requests, and post‑award follow‑up. This role removes administrative and coordination work from estimating and sales to accelerate revenue generation in a fast‑paced office environment.

You will keep bids, quotes, and follow‑ups organized and on schedule, with bid folders ready within 24 hours and proactive communication with