Bid Coordinator

Villani Landshapers, Inc.; Milwaukee (WI); On-site; USD 42,000 - 62,000; Full time

Job summary

Villani Landshapers, Inc. is seeking a Bid Coordinator to assemble accurate, on-time proposals for our sales team. You will collaborate with vendors and sub-contractors to stay current on costs and timelines, ensuring competitive bids.

The role leverages finance, math or accounting skills alongside our design team to drive win rates and project success. Training is available for the right candidate who is organized and detail-focused.

Qualifications

• Ability to define problems, collect data, establish facts and draw valid conclusions.
• Ability to read site plans.
• Excellent math proficiency to accurately establish a finalized estimate.
• Attention to detail.
• Ability to work well under pressure, prioritize multiple tasks, and meet deadlines.
• Effective oral and written communication skills.
• Ability to establish proficiency in estimating software, CRM, and Microsoft Office environment.

Responsibilities

• Review proposal specifications submitted by salesperson through the Client Relationship Management (CRM) system
• If necessary, meet with salesperson and/or client for clarification
• Visually inspect potential job sites, performing on-site measurements if required to estimate the labor and equipment required
• Collect quotes from sub-contractors and suppliers
• Work with Project and Operations Managers and branch buyers to answer any questions about product
• Compute cost proposal by analyzing labor, material, and time requirements
• Build proposal in current bidding software
• Use CRM to submit accurate proposals to salesperson in a timely manner
• Perform analysis on previous proposals to determine accuracy and opportunities for improvement
• Understand and use appropriate estimating principles in creating proposals

Skills

Attention to detail

Math proficiency

Read site plans

Oral and written communication

Problem solving with data

Estimating software proficiency

CRM proficiency

Microsoft Office

Tools

Estimating software

CRM

Microsoft Office

Job description

Are you the kind of person who thrives on deadlines and loves organizing data? Are you detail-oriented, customer-service focused, and a whiz with putting all the pieces together in a way that makes sense to clients? Do you get satisfaction in knowing that the information you generate is the cornerstone that a successful project is built on?

If you’re organized, detail-oriented and deadline-driven, our open Bid Coordinator position is your next opportunity. You’ll put your finance, math or accounting skills to work alongside our sales and design team to assemble accurate, on-time, competitive bids.

Requirements

You will be responsible for producing accurate and timely proposals for our sales team, ensuring that they will be able to present and win an above-average percentage of the jobs they propose. Externally, you’ll collaborate with vendors and sub-contractors to stay up-to-date on product, supply and sub-contractor prices. Internally, you’ll work with our project management and operations management team to stay on top of production capabilities and timelines. We are happy to train the right candidate who is a highly organized, detail-oriented, star communicator.

Specific Responsibilities

• Review proposal specifications submitted by salesperson through the Client Relationship Management (CRM) system
• If necessary, meet with salesperson and/or client for clarification
• Visually inspect potential job sites, performing on-site measurements if required to estimate the labor and equipment required
• Collect quotes from sub-contractors and suppliers
• Work with Project and Operations Managers and branch buyers to answer any questions about product
• Compute cost proposal by analyzing labor, material, and time requirements
• Build proposal in current bidding software
• Use CRM to submit accurate proposals to salesperson in a timely manner
• Perform analysis on previous proposals to determine accuracy and opportunities for improvement
• Understand and use appropriate estimating principles in creating proposals

Qualifications & Skills

• Ability to define problems, collect data, establish facts and draw valid conclusions
• Ability to read site plans
• Excellent math proficiency to accurately establish a finalized estimate
• Attention to detail
• Ability to work well under pressure, prioritize multiple tasks, and meet deadlines
• Effective oral and written communication skills
• Ability to establish proficiency in estimating software, CRM, and Microsoft Office environment