Bid Coordinator — Preconstruction & Proposals

Northstar Construction Services; Tomball (TX); On-site; USD 55,000 - 76,000; Full time

Job summary

Northstar Construction Services is seeking a detail-oriented Bid Coordinator to support preconstruction and estimating by organizing and submitting on-time bids. This role serves as the central contact between estimators, subcontractors, vendors, and leadership, ensuring accuracy, responsiveness, and a professional bid package.

You will manage bid invitations, schedules, and documentation, coordinate pre-bid meetings, and help improve bid processes while upholding our values of care, excellence,

Qualifications

• 2–4 years of experience in bid coordination or construction administration.
• Strong organizational and time-management abilities.
• Proficiency in Microsoft Office; knowledge of Procore/Bluebeam/BuildingConnected preferred.
• Excellent written and verbal communication; detail-oriented.
• Self-starter with collaborative mindset.

Responsibilities

• Coordinate receipt and distribution of bid invitations and documents.
• Organize bid files, project specs, and plan sets.
• Track bid schedules, deadlines, and deliverables.
• Assist in preparing and assembling complete, professional bid packages.
• Maintain subcontractor/vendor databases and follow up with trade partners.
• Assist in collecting, organizing, and comparing subcontractor proposals.
• Communicate scope clarifications, deadlines, and updates to trade partners.
• Partner with estimators and project managers to clarify scope and align on strategy.
• Schedule and coordinate pre-bid meetings and site visits as needed.
• Provide admin support during proposal prep, including formatting and packaging.
• Assist leadership in tracking bid results and pursuit outcomes.

Skills

Bid coordination

Organizational skills

Time management

Communication skills

Self-starter

Tools

Procore

Bluebeam

BuildingConnected

Excel

Word

Outlook

Job description

Northstar Construction Services is seeking a detail-oriented Bid Coordinator to support preconstruction and estimating by organizing and submitting on-time bids. This role serves as the central contact between estimators, subcontractors, vendors, and leadership, ensuring accuracy, responsiveness, and a professional bid package.

You will manage bid invitations, schedules, and documentation, coordinate pre-bid meetings, and help improve bid processes while upholding our values of care, excellence,