Estimating & Sales Administrative Specialist

Columbia-River-Plumbing-; Kennewick (WA); On-site; USD 42,000 - 66,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

Vacation and sick time

401k with company match

Job summary

Columbia River Plumbing is seeking an Administrative Assistant to provide day-to-day administrative and organizational support, with a focus on estimating and sales processes. The role involves tracking bid information, maintaining files, and assisting with contracts and customer engagement documentation.

Ideal candidates have at least 2+ years in a similar role, familiarity with construction office operations, and a degree in business or related field.

Qualifications

• 2+ years of administrative, coordination, or construction office experience.
• Familiarity with plumbing, trades, or construction is a plus.
• Associate or bachelor’s degree in business, project management, or related field preferred.
• Experience with project coordination, office management, scheduling, or contract administration required.

Responsibilities

• Maintain submittals, RFI logs, equipment/material orders, and closeout procedures.
• Support scheduling, bids, and project updates.
• Help manage documentation, project progress, and contract administration.
• Coordinate with field Project Manager/Field Operations, Operations, Sales, and estimating teams to maintain alignment.
• Participate in weekly reporting and KPI tracking across project lifecycle.
• Review contracts, organize files, and assist with sales pipeline documentation.
• Prepare follow-ups, call logs, and customer engagement documentation (CRM tasks).

Skills

Organization

Communication

Attention to detail

CRM familiarity

Microsoft Office

Customer service

Education

Associate or bachelor’s degree in business or related field

Tools

BuildOps

CRM software

Job description

Columbia River Plumbing is seeking an Administrative Assistant to provide day-to-day administrative and organizational support, with a focus on estimating and sales processes. The role involves tracking bid information, maintaining files, and assisting with contracts and customer engagement documentation.

Ideal candidates have at least 2+ years in a similar role, familiarity with construction office operations, and a degree in business or related field.