Bid Coordinator

Wyvowardco; Gig Harbor, Northern (WA, KY); Hybrid; USD 50,000 - 70,000; Full time

Benefits offered by this job

Retirement plan with company match

Paid time off

Performance-based bonuses

Job summary

EWaste Pro Inc. in Gig Harbor, WA, seeks a Bid Coordinator to manage review, preparation, and submission of bid applications for goods and services. You will work with multiple departments to gather information, ensure compliance, and meet deadlines.

The role requires meticulous attention to detail, strong organizational and communication skills, and experience in bid coordination or proposal writing. Proficiency with Microsoft Office and industry regulations is a plus.

Qualifications

• Bachelor’s degree or equivalent in business/finance or related field.
• Proven experience in bid coordination, proposal writing, or a related role.
• Excellent written and verbal communication skills.
• Strong organizational and project management abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Attention to detail and ability to work under tight deadlines.
• Knowledge of industry regulations and compliance standards.

Responsibilities

• Review bid documents to understand requirements and deadlines.
• Prepare bid proposals and gather information from relevant departments.
• Ensure bid submissions comply with company policies and client requirements.
• Coordinate timely submission of bid applications and track opportunities.
• Communicate with vendors, clients, and internal stakeholders to clarify bid requirements.
• Maintain up-to-date knowledge of bid regulations and standards.

Skills

Communication skills

Organizational skills

Attention to detail

Project management

MS Office

Education

Bachelor’s degree in Business Administration, Finance, or a related field

Tools

MS Office Suite

Job description

About EWaste Pro Inc.:

EWaste Pro Inc. is an IT Asset Disposition company located in GigHarbor, WA. We specialize in refurbishing and recycling computers and other electronics. Ourmission is to provide sustainable solutions for e-waste management, ensuring data security andenvironmental responsibility. We serve both retail and wholesale clients, offering high-qualityrefurbished electronics.

Position Overview:

The Bid Coordinator is responsible for reviewing, preparing, and submitting bid applications forthe acquisition and sale of goods and services. This role involves meticulous attention to detail,excellent organizational skills, and the ability to manage multiple deadlines. The Bid Coordinatorwill work closely with various departments to gather necessary information, ensure compliancewith bid requirements, and submit completed applications on time.

Key Responsibilities:

• Document Review and Preparation:
  • Review and analyze bid documents to understand requirements and deadlines.
  • Prepare bid proposals, including gathering necessary information and documentation fromrelevant departments.
  • Ensure all bid submissions comply with company policies and client requirements.
• Submission Management:
  • Coordinate the timely submission of bid applications, ensuring all deadlines are met.
  • Maintain an organized system for tracking bid opportunities, submissions, and outcomes.
  • Communicate with vendors, clients, and internal stakeholders to clarify bid requirements andgather additional information as needed.
• Compliance and Quality Assurance:
  • Ensure all bid documents are accurate, complete, and meet the highest quality standards.
  • Verify that all bid terms and conditions are understood and accepted by the company beforesubmission.
  • Maintain up-to-date knowledge of industry regulations and standards related to bidsubmissions.
• Communication and Coordination:
  • Act as the primary point of contact for all bid-related inquiries.
  • Coordinate with the finance, legal, and operations teams to ensure all aspects of the bid areaddressed.
  • Schedule and conduct bid meetings to discuss requirements, progress, and strategies.
• Reporting and Analysis:
  • Prepare regular reports on bid activity, including success rates and potential improvements.
  • Analyze bid outcomes to identify trends and opportunities for future submissions.
  • Provide feedback to management on bid processes and suggest improvements.

Qualifications:

• Bachelor’s degree in Business Administration, Finance, or a related field.
• Proven experience in bid coordination, proposal writing, or a related role.
• Excellent written and verbal communication skills.
• Strong organizational and project management abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Attention to detail and ability to work under tight deadlines.
• Knowledge of industry regulations and compliance standards.

Compensation:

• Salary: $50,000 - $70,000 annually, depending on experience and qualifications.
• Performance-based bonuses may be available based on successful bidsubmissions and contract awards.
• Competitive salary and performance-based bonuses.
• Retirement savings plan with company match.
• Paid time off and holidays.

Equal Opportunity Employer:

EWaste Pro Inc. is an equal opportunity employer. We celebratediversity and are committed to creating an inclusive environment for all employees.