Bi-Lingual Spanish Administrative Assistant

Swipejobs; Washington (District of Columbia); On-site; USD 38,000 - 48,000; Full time

Job summary

Swipejobs is seeking a friendly, professional receptionist/administrative assistant to join our Washington, DC office. You will greet visitors, screen calls, handle mail, manage front desk operations, and support meeting coordination.

The role requires strong communication, organization, and multitasking skills, with bilingual English/Spanish preferred due to our client base. Proficiency in MS Office and reliable discretion are essential.

Qualifications

• High school diploma or equivalent required; higher degrees are a plus.
• Experience in receptionist/front desk/administrative support preferred.
• Bilingual English/Spanish strongly preferred given Miami market and international client base.

Responsibilities

• Greet visitors, staff, and guests in a warm, professional manner and manage front desk operations.
• Answer, screen, and route incoming calls; manage general office email/voicemail inboxes.
• Receive, sort, and distribute mail and deliveries; coordinate outgoing shipments.
• Maintain a tidy, organized, and welcoming reception and common area.
• Schedule conference rooms and assist with meeting/event setup and coordination.
• Order and maintain office supplies and kitchen/pantry inventory.
• Provide general administrative support: data entry, filing, document preparation, and correspondence.
• Assist staff with travel coordination, expense reports, or calendar support as needed.
• Support special projects and other duties as assigned by office leadership.

Skills

Communication skills

Phone etiquette

Multitasking

Bilingual English/Spanish

Education

High school diploma or equivalent

Associate's or Bachelor's degree a plus

Tools

Microsoft Office

Job description

Key Responsibilities

• Greet visitors, staff, and guests in a warm, professional manner and manage front desk operations
• Answer, screen, and route incoming calls; manage general office email/voicemail inboxes
• Receive, sort, and distribute mail and deliveries; coordinate outgoing shipments
• Maintain a tidy, organized, and welcoming reception and common area
• Schedule conference rooms and assist with meeting/event setup and coordination
• Order and maintain office supplies and kitchen/pantry inventory
• Provide general administrative support: data entry, filing, document preparation, and correspondence
• Assist staff with travel coordination, expense reports, or calendar support as needed
• Support special projects and other duties as assigned by office leadership

Qualifications

• High school diploma or equivalent required; Associate's or Bachelor's degree a plus
• Prior experience in a receptionist, front desk, or administrative support role preferred
• Strong verbal and written communication skills; professional phone etiquette
• Proficiency with Microsoft Office (Word, Excel, Outlook) and general office equipment
• Bilingual English/Spanish strongly preferred given Miami market and international client base
• Excellent organizational skills and ability to multitask in a fast-paced environment
• Discretion and professionalism when handling sensitive or confidential information