Benefits & Rewards Specialist

Coloplast; Minneapolis (MN); On-site; USD 65,000 - 80,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

Wellness programs

Paid leave of absence

Parental leave

401(k) with company match

Financial planning services

Employee discounts

Generous paid time off

Flexible work hours

Tuition reimbursement

Mentorship and training

Recognition and events

Job summary

Coloplast in Minneapolis, MN is seeking a People Operations & Rewards Coordinator to handle day-to-day benefits administration, enrollments, inquiries, and vendor coordination, ensuring accurate records and compliance.

You will support annual enrollment, maintain HRIS data, generate reports, and partner with payroll, finance, and benefits providers to deliver a positive employee experience. This onsite role requires a bachelor’s degree and 1–3 years in HR operations or benefits support.

Qualifications

• Bachelor’s degree in HR, business administration, or related field (or equivalent).
• 1–3 years of administrative experience, preferably in benefits, HR operations, payroll, or customer service.
• Strong customer service orientation and ability to communicate effectively with employees at all levels.
• Excellent organizational and time-management skills.
• Strong attention to detail and commitment to data accuracy.
• Proficiency with Microsoft Office, including Excel and Outlook.
• Commitment to teamwork and a collaborative mindset.

Responsibilities

• Administer employee benefit enrollments, terminations, and changes according to plan provisions and established processes.
• Answer employee questions related to benefit programs, eligibility, enrollments, and coverage options.
• Assist employees with navigating benefit vendor websites and resolving routine benefit-related issues.
• Support annual enrollment activities, including employee communications, system testing, enrollment processing, and follow-up tasks.
• Enter and maintain accurate benefit data in HRIS, payroll, and vendor systems.
• Complete routine audits and reconciliations to identify and correct discrepancies.
• Monitor benefit eligibility reports and support file transmission processes with vendors.
• Help validate enrollment data and benefit deductions to ensure accuracy.
• Generate standard reports and provide administrative support for benefits analytics and reporting.
• Maintain confidentiality of employee information and sensitive benefits data.
• Ensure compliance with applicable laws and regulations, including ERISA, ACA, HIPAA, and IRS/DOL requirements, as well as provincial/territorial legislation in Canada and internal audit standards.
• Support required filings and reporting, including 5500s, nondiscrimination testing, ACA reporting, and provincial reporting.
• Maintain benefit files, plan documents, summary plan descriptions, and employee communications.
• Partner with benefit carriers and third-party administrators to resolve enrollment, billing, and eligibility issues.
• Assist with vendor meetings, issue tracking, and documentation of service concerns.
• Support wellness initiatives and benefits awareness campaigns.
• Partner with Payroll, Finance, and People & Culture team members to support benefits administration activities.
• Support special projects and team initiatives within People Operations & Rewards.
• Participate in team meetings, training activities, and planning sessions.
• Perform other duties as assigned.

Skills

Customer service

Communication

Attention to detail

Organizational skills

Time management

Teamwork

MS Excel

Education

Bachelor's degree in HR/Business Admin or related field

Tools

Microsoft Excel

Microsoft Outlook

HRIS

Job description

Coloplast in Minneapolis, MN is seeking a People Operations & Rewards Coordinator to handle day-to-day benefits administration, enrollments, inquiries, and vendor coordination, ensuring accurate records and compliance.

You will support annual enrollment, maintain HRIS data, generate reports, and partner with payroll, finance, and benefits providers to deliver a positive employee experience. This onsite role requires a bachelor’s degree and 1–3 years in HR operations or benefits support.