Benefits & Leave Administrator

Texas Department of Transportation; Town of Texas (WI); On-site; USD 60,000 - 74,000; Full time

Benefits offered by this job

Retirement plans

Flexible work schedules

Paid leave and holidays

Health premiums paid 100% for full‑tme

On-the-Job Training

Tuition assistance

Wellness program with leave incentives

Career development opportunities

Family-friendly policies

Job summary

Texas Department of Transportation currently seeks a Benefits & Leave Administrator to manage complex benefits and leave programs, provide guidance to Department employees, and coordinate with HR partners and other agencies. The role drives compliance with FMLA, Extended Sick Leave, and Family Leave policies, while supporting military leave processes and payroll coordination.

The position requires 3 years of related experience and prefers familiarity with state government benefits programs.

Qualifications

• 3 years of experience in human resources, benefits and/or leave, or related experience; graduate education may substitute for experience on a year-for-year basis.
• Strong knowledge of military leave policies and FMLA preferred.
• Experience with PeopleSoft or HR information systems is a plus.

Responsibilities

• Responds to general questions from Department employees and management; coordinates with HR entities on benefits and leave programs.
• Runs and distributes monthly reports for military time reporting codes and leaves.
• Reviews and analyzes proposed state regulations and legislation related to benefits and leave.

Skills

Communication

Confidential information handling

Prioritization

Written communication

Tools

Microsoft Office

Excel

Word

Outlook

Job description

Job Description - Benefits & Leave Administrator (2602435)

Job Description

Benefits & Leave Administrator - (2602435)

Position Information

The HR Programs Section's Benefits & Leave Team in the Human Resources Division is seeking a qualified candidate to perform highly complex benefits and leave program administration work.

Minimum Salary

: 60,000.00

Maximum Salary

: 74,400.00

Pay Basis

: Yearly FLSA Status : Exempt

Travel

: No Shift : Day Job Shift Details : 40 flexible hours per week Location Flexibility : Onsite

Benefits and Perks

At TxDOT, we value work-life balance and are committed to providing our employees with a comprehensive range of benefits and programs, including:

• Retirement Plans
• Alternative and/or Flexible Work Schedules
• Paid Leave and Holidays
• Health Premiums paid at 100% for Full-Time Employees
• On-the-Job Training
• Tuition Assistance Program
• Holistic Wellness Program with Leave Incentives
• Career Development and Advancement Opportunities
• Family-Friendly Policies and Programs

In 2024, TxDOT was recognized as a Best Place for Working Parents, and many of our offices statewide are also designated as Texas Mother-Friendly Worksites. These recognitions reflect our dedication to supporting families and promoting a healthy work-life balance.

For a complete list of our total compensation package please visit our website at: Total Compensation Package

To view benefits available to all State of Texas employees visit: Benefits at a Glance | ERS (texas.gov)

Performs highly complex benefits and leave program administration work by responding to general questions from Department employees, human resources personnel, and management; interacting with the Employees Retirement System of Texas, Office of the Attorney Generalist (OAG), the Texas Comptroller of Public Accounts (CPA), and other entities on behalf of Department employees; and maintaining human resources systems. Employees at this level perform work independently on assignments; however, all unusual issues are referred to the supervisor.

• Conducts leave report audits daily, monthly, quarterly, and annually to ensure accuracy of leave requests from PeopleSoft and other sources taking the appropriate action to resolve any discrepancies.
• Provides guidance to military employees and supervisors regarding military leave policies and procedures and responds to military leave requests.
• Runs and distributes monthly reports for military Time Reporting Code, veterans leave, and military employees' leave without pay.
• Submits military employee's timesheets and coordinates payroll adjustments with the Financial Management Division.
• Provides guidance to department management and employees regarding policies and procedures for special leave programs (Extended Sick Leave, Family Leave Pool and Sick Leave Pool) including Family Medical Leave Act (FMLA).
• Coordinates and processes employee leave requests for special leave programs such as Extended Sick Leave, Family Leave Pool, Sick Leave Pool, Military Leave, etc.
• Participates in the review and revision of Department HR policies and procedures pertaining to military leave ensuring compliance with federal and state requirements and Extended Sick Leave, Sick Leave Pool, Sick Leave Donation and Family Leave Pool Program as outlined by the Texas Government Code and Texas Administrative Code providing written recommendations to management.
• Consults and collaborate with management, HR Staff, and governmental agencies regarding interpretation of rules and laws to ensure program compliance with state, federal laws and regulations as it relates to Special Leave Programs and Family Medical Leave Act (FMLA).
• Assists in reviewing and analyzing proposed state regulations and legislation related to benefits and leave.
• Researches, analyzes, and resolves human resources issues; and provides solutions for assigned benefits and leave program areas and makes recommendations to HRD leadership.
• Represents the Department at job and benefits fairs and internal and external committees.
• Maintains and updates HR Programs Section job aids, presentations, and other educational and informational materials on a quarterly basis or in coordination with policy, procedure, or system changes; monitors Internet/Intranet content to include hyperlink testing and coordinates the publication of updates as required.
• Develops and conducts benefits and leave training for other HR staff and other department personnel as required.
• Serves as subject matter expert for benefits and leave related programs, policies, and procedures to other human resources professionals.
• Assists with planning and developing benefit and leave programs, which have department impact, and determining and implementing effective communication strategies.
• Consult with appropriate PeopleSoft HCM technical support vendor regarding technical issues or challenges as it relates to benefits & leave.
• Reviews and reconciles insurance and leave files; coordinates corrections with external and internal contacts.
• Assists in the maintenance of various human resources automated systems to include but not limited to assisting in identifying system enhancements and validating and testing system functionality.
• Participates in the development and maintenance of benefits and leave information, to include standard operating procedures; coordinating the publication of information; and conducting benefits and leave information sessions designed for Department employees and human resources personnel
• Attends work in accordance with established schedule.
• Attends miscellaneous meetings, to include meetings with customers, upon request.
• Completes mandatory training with established timeframe
• Meets project and response deadlines.
• Performs other duties as assigned, including providing employment verifications, and collecting and distributing mail in accordance with security and confidentiality procedures, etc.
• Manages and maintains military-related documentation and records

3 years of experience in human resources, benefits and/or leave, or related experience. (Experience can be satisfied by full time or prorated part time equivalent). Related graduate level education may be substituted for experience on a year per year basis.

Licenses and Certifications:

Valid driver’s license. This position requires driving a state vehicle.

Preferred Qualifications:

Work expereince administering benefits and leave in state government

Considerable knowledge of:

• Federal and state laws, regulations, rules regarding military and benefits and leave
• Human resources administrative practices and procedures
• Federal and state laws, regulations, and guidelines governing fiscal operations
• Analyzing issues, facts, and available information to develop logical solutions; researching inconsistencies of facts or data; drawing correct inferences from information and making recommendations that support business decisions
• Researching, analyzing, and interpreting policies and state and federal laws and regulations specific to functional area
• Maintaining effective working relationships with others
• Analyzing, organizing, and communicating business and technical data
• Prioritizing and organizing work assignments
• Using Microsoft Office, including Outlook, Exel, and Word

Ability to:

• Communicate effectively, both verbally and in writing
• Maintain confidential and sensitive information

Other Attributes:

• Exercises logic and reasoning to define problems, establish facts and draw valid conclusions; make decisions that support business objectives and goals

Physical Requirements and Working Conditions:

• Sedentary work: Lift up to 10 lbs at a time and occasionally carry files/small tools
• Sitting-prolonged periods of time
• Repetitive Motion-substantial movements of the wrists, hands, and/or fingers

Military Occupational Specialty (MOS)

TxDOT is committed to hiring veterans. To assist in determining whether your military experience may pertain to the minimum requirements for this position, Military Occupational Specialty (MOS) codes from each branch of the U.S. Armed Forces have been assigned to each state classification code/title where applicable. The MOS codes are grouped by occupational category.

Click on the appropriate occupational category to view the MOS codes.

The Texas Department of Transportation is an Equal Opportunity Employer.

If requested, reasonable accommodations will be made for persons with disabilities for any part of the employment process in accordance with the Americans with Disabilities Action of 1990.