Contract Specialist/Analyst

Texas Department of Transportation; Waxahachie (TX); On-site; USD 41,000 - 107,000; Full time

Benefits offered by this job

Retirement Plans

Alternative and/or Flexible Work Sched

Paid Leave and Holidays

Health Premiums paid at 100% for Full‑

Job summary

Texas Department of Transportation seeks Contract Specialists I–V for a range of levels in contract administration and procurement support. The role involves developing and managing contracts, ensuring compliance, auditing invoices, coordinating start-work dates, and interfacing with division and district personnel to meet project goals.

This is an onsite position with a strong emphasis on public service and process improvement.

Qualifications

• Bachelor's degree in Business Administration, Finance or related field.
• Experience in contract administration may be substituted for degree on a year-for-year basis.

Responsibilities

• Develops, writes or revises contracts and related documents.
• Audits invoices for completeness, accuracy and compliance with terms.
• Coordinates start-work date and ensures materials are available for contractors.
• Performs audits, investigates problems with proposals, contracts and contractors and proposes solutions.

Skills

Detail oriented

Analytical

Procurement

Education

Bachelor's degree in Business Administration, Finance or related field

Job description

Job Description - Contract Specialist/Analyst (2602390)

Job Description

Contract Specialist/Analyst - ( 2602390 )

Position Information

Join TxDOT and build a rewarding career in procurement and contract management. We are seeking motivated professionals for Contract Specialist I through V positions, ranging from entry-level opportunities to advanced contract leadership roles. Responsibilities include contract administration, procurement support, vendor relations, compliance monitoring, and management of contracts that support Texas transportation projects. Ideal candidates are detail-oriented, analytical, and committed to delivering exceptional public service. Advancement opportunities, competitive benefits, and professional development make TxDOT an excellent place to grow your career.

Position Title Salary Grade/Range Contract Specialist I B16: $40,918 - $61,130 /year Contract Specialist II B18: $45,521 - $71,055 /year Contract Specialist III B20: $51,158 - $81,351 /year Contract Specialist IV B22: $57,614 - $93,138 /year Contract Specialist V B24: $65,104 - $106,634 /year

The Texas Department of Transportation reserves the sole right in determining the level of position based on the applicant's work experience, education, skill level, and all other appropriate factors, and based on business needs.

Minimum Salary

40,918.00

Maximum Salary

106,634.00

Pay Basis

Yearly FLSA Status : Nonexempt

Work Locations

Navarro/Ellis Ae/Ellis Maint 124 FM 876 Waxahachie 75167

Travel

Yes, 10 % of the Time

Shift

Day Job

Shift Details : 40

Location Flexibility : Onsite

Benefits and Perks

At TxDOT, we value work-life balance and are committed to providing our employees with a comprehensive range of benefits and programs, including:

• Retirement Plans
• Alternative and/or Flexible Work Schedules
• Paid Leave and Holidays
• Health Premiums paid at 100% for Full-Time Employees
• On-the-Job Training
• Tuition Assistance Program
• Holistic Wellness Program with Leave Incentives
• Career Development and Advancement Opportunities
• Family-Friendly Policies and Programs

In 2024, TxDOT was recognized as a Best Place for Working Parents, and many of our offices statewide are also designated as Texas Mother-Friendly Worksites. These recognitions reflect our dedication to supporting families and promoting a healthy work-life balance.

Total Compensation Package

To view benefits available to all State of Texas employees visit: Benefits at a Glance | ERS (texas.gov)

Contract Specialist I: Performs contract duties to include developing, analyzing, evaluating, reviewing, processing, ensuring applicable compliance, inspecting, implementing and/or monitoring contracts. Work requires extensive contact with division and district personnel. Employees at this level perform work independently on assignments; however, all unusual issues are referred to the supervisor.

Contract Specialist II: Performs complex contract duties to include developing, analyzing, evaluating, reviewing, processing, ensuring applicable
compliance, inspecting, implementing and/or monitoring contracts. Work requires extensive contact with [governmental officials],
division and district personnel. Employees at this level perform work independently on assignments; however, all unusual issues
are referred to the supervisor.

Contract Specialist III: Performs highly complex contract duties to include developing, analyzing, evaluating, reviewing, processing, ensuring applicable
compliance, inspecting, implementing and/or monitoring contracts. Work requires extensive contact with governmental officials and
[private entities]. [Employees at this level establish their own work plan and priorities to meet set objectives. Issues are
rarely referred to the supervisor but are handled at the occurrence].

Contract Specialist IV: Performs advanced contract duties to include developing, analyzing, evaluating, reviewing, processing, ensuring applicable
compliance, inspecting, implementing and/or monitoring contracts. Work requires extensive contact with governmental officials and
private entities. Employees at this level establish their own work plan and priorities to meet set objectives. Issues are rarely
referred to the supervisor but are handled at the occurrence.

Contract Specialist V: Performs highly advanced contract duties in direct support of agency transportation-related programs to include developing,
analyzing, evaluating, reviewing, processing, ensuring applicable
compliance, inspecting, implementing and/or monitoring
contracts. Work requires extensive contact with governmental officials and private entities. Employees at this level establish
their own work plan and priorities to meet set objectives. Issues are rarely referred to the supervisor but are handled at the
occurrence.

Contract Specialist I:

• Assists in developing, writing or revising contracts, amendments, procedures, forms, related documents and provisions
• Audits payment invoices for completeness, accuracy and compliance with terms of contract and governmental contracting
  rules, regulations and procedures.
• Conducts audits, researches and identifies problems with proposals, contracts, contractors or lettings and proposes
  solutions.
• Coordinates start-work date ensuring all necessary materials will be available for the contractor.
• Maintains, updates and compiles detailed data, reports, summaries, files, records, logs, statistics or specific contracts
  including procurement documents and revisions; writes routine and unique correspondence.
• Meets with project managers to identify objectives, needs and issues concerning project contracts.
• Prepares financial/statistical graphs and/or reports
• Reviews coordinates and processes routine open records requests.
• Performs other job responsibilities as assigned.

Contract Specialist II:

• Assists in monitoring contractors' insurance certificates.
• Audits payment invoices for completeness, accuracy and compliance with terms of contract and governmental contracting
  rules, regulations and procedures.
• Conducts audits, researches and identifies problems with proposals, contracts, contractors or lettings and proposes
  solutions.
• Coordinates start-work date ensuring all necessary materials will be available for the contractor.
• Issues release to work orders.
• Maintains, updates and compiles detailed data, reports, summaries, files, records, logs, statistics or specific contracts
  including procurement documents and revisions; writes routine and unique correspondence.
• Meets with project managers to identify objectives, needs and issues concerning project contracts.
• Reviews coordinates and processes routine open records requests.
• Performs other job responsibilities as assigned.

Contract Specialist III:

• May serve as a lead worker and the related tasks.
• Researches state and federal statutes and opinions, Department policies and previous contracts.
• Reviews contracts, amendments, subcontracts, procurement documents, change orders, work orders, supplemental agreements,
  time extensions, acceptance testing and consultant qualifications.
• Assists in developing plans for implementing new contract evaluation requirements.
• Assists in printing, collating, preparing documents and/or binding contracts/manuals for distribution.
• Audits payment invoices for completeness, accuracy and compliance with terms of contract and governmental contracting
  rules, regulations and procedures.
• Conducts audits, researches and identifies problems with proposals, contracts, contractors or lettings and proposes
  solutions
• Issues release to work orders.
• Prepares cost analysis studies for contracts.
• Reviews, interprets and clarifies statutes, regulations, standard policies and procedures to ensure compliance with
  Department and governmental regulations.
• Performs other job responsibilities as assigned.

Contract Specialist IV:

• Develops, writes, revises and/or prepares complex contracts, amendments, procedures, forms, related documents and
  provisions, financial/statistical graphs and reports.
• Negotiates contract renewals and amendments.
• Assists in printing, collating, preparing documents and/or binding contracts/manuals for distribution.
• Assists in receiving payments, preparing deposit vouchers and entering data in an automated information management
  system.
• Audits payment invoices for completeness, accuracy and compliance with terms of contract and governmental contracting
  rules, regulations and procedures.
• Coordinates start-work date ensuring all necessary materials will be available for the contractor.
• Issues release to work orders.
• May serve as a lead worker and the related tasks.
• Reviews contracts, amendments, subcontracts, procurement documents, change orders, work orders, supplemental agreements,
  time extensions, acceptance testing and consultant qualifications.
• Reviews, coordinates and processes routine open records requests.
• Performs other job responsibilities as assigned.

Contract Specialist V:

• Develops, writes, revises and/or prepares highly complex contracts, amendments, procedures, forms, related documents and
  provisions, financial/statistical graphs and reports.
• Executes agreements and contracts.
• Monitors contract performance by examining billings, fiscal data, and eligibility determinations for compliance with
  terms of contract and policies; recommends cancellation of contracts when deviations occur.
• May serve as a lead worker by serving as a resource for complex questions; presenting workflow and operational updates
  to the supervisor/manager; providing input on team members’ career conversations; and approving leave requests to ensure
  operations coverage.
• Analyzes, interprets legislation, statutes, federal regulations and coordinates the development of policies and
  procedures to ensure compliance with Department and governmental regulations.
• Assists in printing, collating, preparing documents and/or binding contracts/manuals for distribution.
• Audits payment invoices for completeness, accuracy and compliance with terms of contract and governmental contracting
  rules, regulations and procedures.
• Conducts audits, researches and identifies problems with proposals, contracts, contractors or lettings and proposes
  solutions.
• Coordinates start-work date ensuring all necessary materials will be available for the contractor.
• Ensures contracts are payable and meet all legal requirements.
• Issues release to work orders.
• Maintains, updates and compiles detailed data, reports, summaries, files, records, logs, statistics or specific contracts
  including procurement documents and revisions; writes routine and unique correspondence.
• Negotiates contract renewals and amendments.
• Prepares bid proposals including researching previous contracts, writing specifications, advertising notice to bid;
  contacting bid list contractors; scheduling and conducting pre-construction/pre-bidding conferences and public bid openings.
• Prepares cost analysis studies for contracts.
• Provides technical and administrative support to include reviewing, processing, answers questions, provides assistance
  and handles complaints and resolution of discrepancies and problems regarding contracts, billing, payment and warrant actions.
• Reviews contracts, amendments, subcontracts, procurement documents, change orders, work orders, supplemental agreements,
  time extensions, acceptance testing and consultant qualifications.
• Reviews, coordinates and processes routine open records requests.
• Performs other job responsibilities as assigned.

Minimum Qualifications:

Education: Contract Specialist I, II, III, IV, V: Bachelor's Degree in Business Administration, Finance or related field. Relevant work experience may be substituted for degree on a year per year basis Substitutions for Minimum Qualifications

Experience:

Contract Specialist I: 1 year in contract administration, administrative support, bookkeeping or accounting. Related graduate level education may be substituted for experience on a year per year basis.

Contract Specialist II: 2 years in contract administration, administrative support, bookkeeping or accounting. Related graduate level education may be substituted for experience on a year per year basis.

Contract Specialist III: 3 years in contract administration, administrative support, bookkeeping or accounting. Related graduate level education may be substituted for experience on a year per year basis.

Contract Specialist IV: 4 years in contract administration, administrative support, bookkeeping or accounting. Related graduate level education may be substituted for experience on a year per year basis.

Contract Specialist V: 5 years in contract administration, administrative support, bookkeeping or accounting. Related graduate level education may be substituted for experience on a year per year basis.

Licenses and Certifications: Valid driver’s license. This position requires driving a state vehicle.

Contract Specialist I

Considerable knowledge of

• Applicable computer operating systems and relevant applications
• Generally accepted accounting principles, procedures, and terminology
• Contract record-keeping
• Collecting, sorting and compiling data
• Leading, assigning, reviewing, and monitoring the work of others
• Prioritizing and organizing work assignments
• Using standard office equipment
• Preparing and maintaining confidential and sensitive records, files, and reports

Contract Specialist II

Considerable knowledge of

• Applicable computer operating systems and relevant applications
• Auditing and investigative methods, practices and procedures
• Generally accepted accounting principles, procedures, and terminology
• Contract administration/management systems
• Contract record-keeping
• Monitoring contracts and procedures
• Public relations for maintaining effective working relationships with individuals and groups, both internal and external
• Maintaining effective working relationships with others
• Analyzing, organizing, and communicating business and technical data
• Administrative support practices and procedures to include writing, editing and report writing techniques, recording
  meeting notes, record keeping and records management
• Preparing correspondence/documents using correct spelling, grammar and punctuation; proofreading and reviewing documents
  for clarity and consistency
• Prioritizing and organizing work assignments
• Using computers, applicable programs, applications, and systems

Ability to

Other Attributes

• Exercises logic and reasoning to define problems, establish facts and draw valid conclusions; makes decisions that
  support business objectives and goals

Contract Specialist III

Extensive knowledge of

• Applicable computer operating systems and relevant applications
• Auditing and investigative methods, practices and procedures
• Generally accepted accounting principles, procedures, and terminology
• Contract record-keeping

Considerable knowledge of

• Contract development and oversight
• Contract administration/management systems
• Research and analysis methodologies
• Public relations for maintaining effective working relationships with individuals and groups, both internal and
  external
• Administrative support practices and procedures to include writing, editing and report writing techniques, recording
  meeting notes, record keeping and records management
• Developing, interpreting, and implementing policies, procedures, and technical information
• Preparing correspondence/documents using correct spelling, grammar and punctuation; proofreading and reviewing documents
  for clarity and consistency
• Prioritizing and organizing work assignments
• Using standard office equipment
• Preparing and maintaining confidential and sensitive records, files, and reports
• Training in a classroom, office, or field environment
• Using computers, applicable programs, applications, and systems
• Monitoring contracts and procedures

Other Attributes

• Exercises logic and reasoning to define problems, establish facts and draw valid conclusions; makes decisions that
  support business objectives and goals

Contract Specialist IV

Extensive knowledge of

• Contract development and oversight
• Contract negotiation, development and management methods
• Applicable computer operating systems and relevant applications
• Auditing and investigative methods, practices and procedures
• Generally accepted accounting principles, procedures, and terminology
• Contract record-keeping
• Contract billing procedures

Considerable knowledge of

• Methods and procedures used in building maintenance and repair
• Research and analysis methodologies
• Public relations for maintaining effective working relationships with individuals and groups, both internal and
  external
• Administrative support practices and procedures to include writing, editing and report writing techniques, recording
  meeting notes, record keeping and records management
• Collecting, sorting and compiling data
• Leading, assigning, reviewing, and monitoring the work of others
• Evaluating products, equipment and material
• Persuasion, negotiation, and communication of critical issues
• Analyzing, organizing, and communicating business and technical data
• Preparing correspondence/documents using correct spelling, grammar and punctuation; proofreading and reviewing documents
  for clarity and consistency
• Prioritizing and organizing work assignments
• Using standard office equipment
• Preparing and maintaining confidential and sensitive records, files, and reports
• Training in a classroom, office, or field environment
• Developing and giving presentations
• Using computers, applicable programs, applications, and systems
• Maintaining a safe and effective working relationship with others
• Monitoring contracts and procedures

Ability to

Other attributes

• Exercises logic and reasoning to define problems, establish facts and draw valid conclusions; makes decisions that
  support business objectives and goals

Contract Specialist V

Extensive knowledge of

• Applicable computer operating systems and relevant applications
• Auditing and investigative methods, practices and procedures
• Generally accepted accounting principles, procedures, and terminology
• Contract development and oversight
• Contract negotiation, development and management methods
• Contract writing and specifications
• Contract administration/management systems
• Contract record-keeping
• Contract billing procedures
• Applicable laws, rules, and regulations

Legal terminology

Considerable knowledge of

• K5845: Methods and procedures used in building maintenance and repair
• Persuasion, negotiation, and communication of critical issues
• Analyzing, organizing, and communicating business and technical data
• Monitoring contracts and procedures
• Researching, analyzing, and interpreting policies and state and federal laws and regulations specific to functional area
• Public relations for maintaining effective working relationships with individuals and groups, both internal and external
• Administrative support practices and procedures to include writing, editing and report writing techniques, recording
  meeting notes, record keeping and records management
• Collecting, sorting and compiling data
• Preparing correspondence/documents using correct spelling, grammar and punctuation; proofreading and reviewing documents
  for clarity and consistency
• Prioritizing and organizing work assignments
• Using standard office equipment
• Preparing and maintaining confidential and sensitive records, files, and reports
• Training in a classroom, office, or field environment
• Developing and giving presentations
• Using computers, applicable programs, applications, and systems
• Maintaining a safe and effective working relationship with others

Ability to

Other Attributes

• Exercises logic and reasoning to define problems, establish facts and draw valid conclusions; makes decisions that
  support business objectives and goals

Physical Requirements and Working Conditions:

• Sedentary work: Lift up to 10 lbs at a time and occasionally carry files/small tools
• Repetitive Motion-substantial movements of the wrists, hands, and/or fingers

Military Occupational Specialty (MOS)

TxDOT is committed to hiring veterans. To assist in determining whether your military experience may pertain to the minimum requirements for this position, Military Occupational Specialty (MOS) codes from each branch of the U.S. Armed Forces have been assigned to each state classification code/title where applicable. The MOS codes are grouped by occupational category.

To view the MOS codes please click on link below and click on the appropriate occupational category.

https://hr.sao.texas.gov/CompensationSystem/JobDescriptions

The Texas Department of Transportation is an Equal Opportunity Employer.

If requested, reasonable accommodations will be made for persons with disabilities for any part of the employment process in accordance with the Americans with Disabilities Action of 1990.