Behavioral Health Admin Specialist (Onsite, Full-Time)

Greenwich House, Inc.; New York (NY); On-site; USD 60,000 - 65,000; Full time

Benefits offered by this job

Medical/dental/vision insurance

403(b) plan

Paid time off

Employee discounts on Greenwich House

Job summary

Greenwich House, located onsite at 623 Broadway in New York, is hiring an Administrative Assistant to support the Behavioral Health Services department. The role requires strong organization, discretion, and communication skills to manage calendars, meetings, and documentation.

Reports to the Vice President of Behavioral Health Services and works with staff and external partners. The position is full-time, 35 hours per week, Monday–Friday, with benefits including medical/dental/vision insurance,

Qualifications

• Associate's degree required; Bachelor's degree preferred.
• Minimum of two-three years of administrative support experience.
• Experience in healthcare, behavioral health, or nonprofit settings preferred.
• Experience preparing meeting agendas, taking minutes, and managing executive calendars.

Responsibilities

• Provide administrative support to the Behavioral Health Services department.
• Manage complex calendars and schedule meetings.
• Coordinate meetings, prepare agendas, arrange logistics, and distribute materials.
• Record, transcribe, and distribute meeting minutes and action items.
• Maintain confidential notes, reports, and correspondence.
• Track project timelines and maintain status updates.
• Prepare presentations, reports, spreadsheets, and other documents.
• Coordinate communication between leadership, staff, and external partners.
• Assist with onboarding and administrative processes for Behavioral Health staff.
• Process invoices, reimbursements, and expense documentation.

Skills

Organizational skills

Communication

Confidentiality

Project coordination

Time management

Education

Associate's degree

Bachelor's degree

Tools

Microsoft Office

Outlook

Word

Excel

PowerPoint

Teams

Job description

Greenwich House, located onsite at 623 Broadway in New York, is hiring an Administrative Assistant to support the Behavioral Health Services department. The role requires strong organization, discretion, and communication skills to manage calendars, meetings, and documentation.

Reports to the Vice President of Behavioral Health Services and works with staff and external partners. The position is full-time, 35 hours per week, Monday–Friday, with benefits including medical/dental/vision insurance,