On-Site Mental Health Program Administrative Assistant

Postgraduate Center for Mental Health; New York (NY); On-site; USD 40,000 - 52,000; Full time

Job summary

The Postgraduate Center for Mental Health is seeking an Administrative Assistant to support an ACT Team on-site in New York City. The role handles reception, data entry, billing, and coordination to ensure smooth daily operations.

You will work closely with the Team Leader and psychiatrist, manage petty cash, maintain client records in AWARDS and myEvolv, and assist with Medicaid enrollment and communications with MCOs. Regular hours M-F, 9–5.

Qualifications

• High school diploma or equivalent required; associates degree preferred.
• Experience in a mental health or social service setting preferred.
• Knowledge of AWARDS by Foothold and myEvolv by Netsmart is preferred.

Responsibilities

• Data entry, answering phones and relaying accurate messages.
• Maintains daily/monthly clinical boards with visits, medications, hospitalizations information.
• Supports billing submissions and Medicaid enrollment tracking.
• Assists with locating missing clients and coordinating care.

Skills

Data entry

Phone communication

Administrative support

Billing support

Education

High School Diploma or equivalent

Associates Degree (preferred)

Tools

AWARDS by Foothold

myEvolv by Netsmart

Job description

The Postgraduate Center for Mental Health is seeking an Administrative Assistant to support an ACT Team on-site in New York City. The role handles reception, data entry, billing, and coordination to ensure smooth daily operations.

You will work closely with the Team Leader and psychiatrist, manage petty cash, maintain client records in AWARDS and myEvolv, and assist with Medicaid enrollment and communications with MCOs. Regular hours M-F, 9–5.