024 - Executive Secretary

Morris Heights Health Center, Inc.; New York (NY); On-site; USD 32,000 - 34,000; Full time

Job summary

Morris Heights Health Center, Inc. is seeking an Executive Secretary for Behavioral Health & Operations in Bronx, NY.

The role provides administrative, operational, and executive support to the Director of Behavioral Health and senior Operations leadership. Responsibilities include managing complex calendars, coordinating meetings, preparing documents and reports, drafting communications, maintaining records, and safeguarding confidential information.

Qualifications

• High school diploma or equivalent required.
• Associate degree preferred; bachelor’s degree in Business Administration, Healthcare Administration, Behavioral Health, Public Administration, or related field strongly preferred.
• Minimum of three years of progressively responsible administrative or executive support experience preferred.
• Healthcare, ambulatory care, Behavioral Health, FQHC, hospital, or medical-office experience strongly preferred.
• Prior experience supporting a director, senior leader, executive, or multiple department leaders strongly preferred.
• Demonstrated experience using an electronic health record system (NextGen experience required or demonstrated proficiency with a comparable ambulatory EHR).

Responsibilities

• Provide comprehensive administrative support to the Director of Behavioral Health and designated senior Operations leadership.
• Manage complex calendars, appointments, meetings, conference calls, and scheduling priorities.
• Coordinate meetings, including scheduling participants, reserving meeting space, preparing agendas and supporting materials, and documenting follow-up items.
• Prepare professional correspondence, memoranda, letters, presentations, reports, meeting minutes, and other administrative documents.
• Draft routine communications on behalf of departmental leadership and appropriately route correspondence requiring executive review.
• Maintain organized electronic and physical files, departmental records, correspondence, reports, and administrative documentation.
• Track assignments, deadlines, departmental initiatives, and outstanding action items and provide appropriate follow-up.
• Exercise discretion when handling confidential employee, patient, operational, and organizational information.

Skills

Bilingual fluency (Spanish/English)

Executive/administrative support

Healthcare admin experience

Education

Associate degree preferred

Bachelor's degree in Business Administration, Healthcare Administration, Behavioral Health, Public Administration, or related field strongly preferred

High school diploma required

Tools

NextGen EHR

Job description

Job Details: Job Location: Bronx, NY 10453, Position Type: Full Time, Salary Range: $23.00 - $25.00 Hourly, The Executive Secretary - Behavioral Health & Operations provides comprehensive administrative, operational, and executive-level support to the Director of Behavioral Health and designated senior Operations leadership.

Essential Duties and Responsibilities

Executive and Administrative Support

• Provide comprehensive administrative support to the Director of Behavioral Health and designated senior Operations leadership.
• Manage complex calendars, appointments, meetings, conference calls, and scheduling priorities.
• Coordinate meetings, including scheduling participants, reserving meeting space, preparing agendas and supporting materials, and documenting follow-up items.
• Prepare professional correspondence, memoranda, letters, presentations, reports, meeting minutes, and other administrative documents.
• Draft routine communications on behalf of departmental leadership and appropriately route correspondence requiring executive review.
• Maintain organized electronic and physical files, departmental records, correspondence, reports, and administrative documentation.
• Track assignments, deadlines, departmental initiatives, and outstanding action items and provide appropriate follow-up.
• Exercise discretion when handling confidential employee, patient, operational, and organizational information.

Qualifications:

• High school diploma or equivalent required.
• Associate degree preferred; bachelor's degree in Business Administration, Healthcare Administration, Behavioral Health, Public Administration, or a related field strongly preferred.
• Minimum of three years of progressively responsible administrative or executive support experience preferred.
• Healthcare, ambulatory care, Behavioral Health, FQHC, hospital, or medical-office experience strongly preferred.
• Prior experience supporting a director, senior leader, executive, or multiple department leaders strongly preferred.
• Bilingual fluency is required. Spanish/English strongly preferred based upon organizational and patient population needs.
• Demonstrated experience using an electronic health record system.
• NextGen experience required or demonstrated advanced proficiency with a comparable ambulatory EHR with the ability to become proficient in NextGen quickly.