Batch Records Coordinator

Ourvita; Minneapolis, Saint Paul (MN, MN); On-site; USD 42,000 - 65,000; Full time

Benefits offered by this job

Medical, Dental, and Vision coverage

Basic Life, AD&D, STD, LTD

Holiday pay and PTO

Opportunities for advancement

Fitness discounts

Tuition Reimbursement

Job summary

Ourvita in Minnesota seeks a Batch Record Coordinator to ensure timely closure of production batch records, review documentation, reconcile material usage, and maintain compliance with GMP and internal quality standards.

You will collaborate with Production, Quality, Warehouse, and Inventory teams to obtain missing information, verify data, and ensure records are closed on schedule. Monday–Friday, 7:00 am to 3:30 pm. Competitive pay and benefits.

Qualifications

• Attention to detail and accuracy are essential.
• Strong data analysis and discrepancy identification abilities.
• Proficiency with Word and Excel in a GMP environment.
• Good organizational and time management skills.
• Clear verbal and written communication across teams.

Responsibilities

• Review and complete production batch records for accuracy and timeliness.
• Verify documentation, approvals, and data entries before batch closure.
• Reconcile scrap quantities with production records, inventory, and counts.
• Investigate discrepancies in material usage and batch documentation.
• Coordinate with Production, Quality, Warehouse, and Inventory teams.

Skills

Attention to detail

Data analysis

MS Office (Word & Excel)

Organization & time management

Communication skills

Cross-functional collaboration

Manufacturing knowledge

Education

Associate/Bachelor in Business/Manufacturing/Operations or related

High school diploma or GED

Tools

ERP systems

Job description

Ourvita is a global contract manufacturer specializing in nutritional, cosmetic, and healthcare products. With nearly 3,000 dedicated colleagues worldwide, over 690 years of combined expertise and a strong focus on R&D and innovation, we partner with leading brands to deliver science-based, sustainable solutions that enhance well-being and bring innovative products to market. Our vision is for high-quality health and beauty products to be available when and where people need them, transforming lives and advancing healthcare worldwide through our commitment to development, distribution and building a network of global partners. We are currently seeking a skilled and experienced Batch Record Coordinator to join our team and contribute to this mission.

Schedule:

Monday to Friday, 7:00 am to 3:30 pm

The Batch Record Coordinator is responsible for ensuring the accurate and timely closure of production batch records. This role supports Operations by reviewing product documentation, reconciling material usage, confirming scrap counts, investigating discrepancies, and maintaining compliance with company procedures and quality standards.

Your responsibilities will include:

• Review and complete production batch records to ensure accuracy and completeness in compliance with established procedures and timelines.
• Verify all required documentation, approvals, and data entries prior to batch closure.
• Confirm and reconcile scrap quantities against production records, inventory transactions, and physical counts.
• Investigate and resolve discrepancies related to material usage, scrap reporting, and batch documentation.
• Coordinate with Production, Quality, Warehouse, and Inventory Control teams to obtain missing information and ensure accurate recordkeeping.
• Ensure batch records are closed within established timelines and according to company standards.
• Maintain accurate electronic and paper records in accordance with customer, regulatory, and internal requirements.
• Support inventory accuracy by validating production yields, material consumption, and scrap reporting.
• Identify trends or recurring issues related to batch record errors or scrap discrepancies and communicate findings to management.
• Participate in audits and provide documentation as requested.
• Assist in continuous improvement initiatives focused on process efficiency, accuracy, and documentation control.

Other Duties and Responsibilities:

Understand and adhere to Good Manufacturing Practices.

Safety Protocol:

• Stop any observed unsafe acts and obey facility safety rules and procedures.
• Correct or report any observed safety hazards.
• Support safety policies and programs.

This list of duties and responsibilities is not all-inclusive and may be expanded to include other duties and responsibilities, as deemed necessary from time to time.

Qualifications:

Education / Experience / Certifications:

• High school diploma or GED equivalent required.
• Associate’s or Bachelor’s degree in Business, Manufacturing, Operations, Supply Chain, or a related field preferred.
• 1-3 years of experience in GMP food manufacturing, production administration, inventory control, quality systems, or a related environment preferred.
• 1-3 years of experience working with ERP systems and productions records preferred.
• An equivalent combination of education and/or experience may be considered.

Skills Required:

• Strong attention to detail and accuracy.
• Ability to analyze data and identify discrepancies.
• Proficiency in Microsoft Office Suite, including Word and Excel.
• Strong organizational and time management skills.
• Effective verbal and written communication skills.
• Ability to work independently and collaborate across departments at all levels of the organization.
• Basic understanding of manufacturing processes, inventory transactions, and material reconciliation.

At Ourvita, we are committed to providing our employees with a supportive and engaging work environment that fosters growth and development. We offer competitive market pay, quarterly bonus, and a benefits package including:

• Medical, Dental, and Vision coverage
• Basic Life, Accidental Death and Dismemberment (AD&D), Short Term Disability (STD) and Long-Term Disability (LTD) benefits at no cost to employees
• Holiday pay and Paid Time Off (PTO)
• Opportunities for advancement
• Fitness discountsTuition Reimbursement