Batch Record Coordinator

Jimmy Jazz; Plymouth (MN); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Medical, Dental, Vision

Life & Disability

Holidays & PTO

Advancement opportunities

Fitness discounts

Tuition reimbursement

Job summary

Ourvita is seeking a Batch Record Coordinator to join our team. This role ensures accurate and timely closure of production batch records, reviews documentation, reconciles scrap, and maintains compliance with GMP and internal standards.

You will collaborate across Production, Quality, Warehouse, and Inventory Control to verify data, close records on schedule, and support audits and continuous improvement initiatives.

Qualifications

• High school diploma or GED required.
• Associate's or Bachelor's degree in Business, Manufacturing, Operations or related field preferred.
• 1‑3 years of GMP food manufacturing or production admin experience preferred.
• 1‑3 years ERP and production records experience preferred.
• Equivalent combination of education and experience considered.

Responsibilities

• Review and close production batch records accurately and timely.
• Verify all documentation, approvals, and data entries prior to batch closure.
• Reconcile scrap quantities with production records, inventory transactions and counts.
• Investigate discrepancies related to material usage and batch docs.
• Coordinate with Production, Quality, Warehouse, and Inventory Control teams.
• Ensure batch records close within established timelines and standards.
• Maintain electronic and paper records per customer, regulatory and internal requirements.
• Support inventory accuracy by validating yields, material consumption and scrap reporting.
• Identify trends or recurring batch record issues and report to management.
• Participate in audits and provide requested documentation.
• Assist in continuous improvement initiatives for process efficiency.

Skills

Detail orientation

Data analysis

MS Office (Word, Excel)

Organization

Communication skills

Cross‑functional collaboration

Manufacturing processes basics

Education

High school diploma or GED

Associate/Bachelor in related field preferred

Tools

ERP systems

Job description

• Other Compensation Quarterly Bonus
• Relocation Expense Covered No
• Employee Type FT Exempt
• Required Degree High school
• Travel 3%
• Manage Others No

Ourvita is a global contract manufacturer specializing in nutritional, cosmetic, and healthcare products. With nearly 3,000 dedicated colleagues worldwide, over 690 years of combined expertise and a strong focus on R&D and innovation, we partner with leading brands to deliver science-based, sustainable solutions that enhance well-being and bring innovative products to market. Our vision is for high-quality health and beauty products to be available when and where people need them, transforming lives and advancing healthcare worldwide through our commitment to development, distribution and building a network of global partners. We are currently seeking a skilled and experienced Batch Record Coordinator to join our team and contribute to this mission.

Schedule

Monday to Friday, 7:00 am to 3:30 pm

The Batch Record Coordinator is responsible for ensuring the accurate and timely closure of production batch records. This role supports Operations by reviewing product documentation, reconciling material usage, confirming scrap counts, investigating discrepancies, and maintaining compliance with company procedures and quality standards.

Your responsibilities will include:

• Review and complete production batch records to ensure accuracy and completeness in compliance with established procedures and timelines.
• Verify all required documentation, approvals, and data entries prior to batch closure.
• Confirm and reconcile scrap quantities against production records, inventory transactions, and physical counts.
• Investigate and resolve discrepancies related to material usage, scrap reporting, and batch documentation.
• Coordinate with Production, Quality, Warehouse, and Inventory Control teams to obtain missing information and ensure accurate recordkeeping.
• Ensure batch records are closed within established timelines and according to company standards.
• Maintain accurate electronic and paper records in accordance with customer, regulatory, and internal requirements.
• Support inventory accuracy by validating production yields, material consumption, and scrap reporting.
• Identify trends or recurring issues related to batch record errors or scrap discrepancies and communicate findings to management.
• Participate in audits and provide documentation as requested.
• Assist in continuous improvement initiatives focused on process efficiency, accuracy, and documentation control.

Other Duties and Responsibilities

Understand and adhere to Good Manufacturing Practices.

Safety Protocol:

• Stop any observed unsafe acts and obey facility safety rules and procedures.
• Correct or report any observed safety hazards.
• Support safety policies and programs.

This list of duties and responsibilities is not all-inclusive and may be expanded to include other duties and responsibilities, as deemed necessary from time to time.

Qualifications

Education / Experience / Certifications:

• High school diploma or GED equivalent required.
• Associate’s or Bachelor’s degree in Business, Manufacturing, Operations, Supply Chain, or a related field preferred.
• 1-3 years of experience in GMP food manufacturing, production administration, inventory control, quality systems, or a related environment preferred.
• 1-3 years of experience working with ERP systems and productions records preferred.
• An equivalent combination of education and/or experience may be considered.

Skills Required

• Strong attention to detail and accuracy.
• Ability to analyze data and identify discrepancies.
• Proficiency in Microsoft Office Suite, including Word and Excel.
• Strong organizational and time management skills.
• Effective verbal and written communication skills.
• Ability to work independently and collaborate across departments at all levels of the organization.
• Basic understanding of manufacturing processes, inventory transactions, and material reconciliation.

Summary

At Ourvita, we are committed to providing our employees with a supportive and engaging work environment that fosters growth and development. We offer competitive market pay, quarterly bonus, and a benefits package including:

• Medical, Dental, and Vision coverage
• Basic Life, Accidental Death and Dismemberment (AD&D), Short Term Disability (STD) and Long-Term Disability (LTD) benefits at no cost to employees
• Holiday pay and Paid Time Off (PTO)
• Opportunities for advancement
• Fitness discounts
• Tuition Reimbursement