Banquets Administrative Coordinator

Montage International; Bluffton (SC); On-site; USD 25,000 - 36,000; Full time

Job summary

Montage International in Bluffton, SC, is seeking an Administrative Assistant for the Banquets team. You will provide essential administrative support to managers, coordinate meetings, schedules, and travel, and help with vendor records and department communications.

Strong MS Office skills and hospitality experience are preferred. The role demands attention to detail, professional communication, and the ability to manage multiple tasks in a fast-paced hotel setting.

Qualifications

• High School Diploma or equivalent is required
• Two (2) plus years’ experience in an administrative role supporting Food & Beverage or Banquet operations within a hotel setting
• Strong customer service skills
• Must have intermediate skills with Microsoft Office products; Word, Excel, PowerPoint, and Outlook; Opera, Alice and OnTrack strongly preferred
• Excellent verbal and written communication skills required
• Knowledge of hotel food and beverage operations preferred

Responsibilities

• Perform clerical duties such as typing, filing, copying, emailing, answering and responding to telephone calls and messages
• Coordinating meetings and recording minutes
• Scheduling travel arrangements when needed
• Preparing departmental communication pieces
• Assisting in menu design and production for weekly, seasonal, and annual features
• Coordinating and maintaining vendor/supplier information
• Ordering office supplies and ensuring that the department is adequately stocked
• Entering data for select invoices and products
• Assisting in recruiting, scheduling interviews, and training for new hires
• Supporting the department with time management on execution of projects
• Unifying and maintaining all internal documents
• Responding to visitor and guest requests, questions, and concerns
• Facilitating resolution when possible or referring individuals to the appropriate manager
• Ensuring all office equipment, printers, and phones are maintained and fully functional
• Assist in the creation and coordination of weekly schedules through OnTrack
• Other duties as assigned

Skills

Customer service

Verbal and written communication

Education

High School Diploma or equivalent

Bachelor’s Degree preferred

Tools

Microsoft Office

Opera

Alice

OnTrack

Job description

Montage International in Bluffton, SC, is seeking an Administrative Assistant for the Banquets team. You will provide essential administrative support to managers, coordinate meetings, schedules, and travel, and help with vendor records and department communications.

Strong MS Office skills and hospitality experience are preferred. The role demands attention to detail, professional communication, and the ability to manage multiple tasks in a fast-paced hotel setting.