Bank Operations Assistant

Madison-Davis, LLC; Town of Islip (NY); On-site; USD 36,000 - 48,000; Full time

Job summary

Madison-Davis, LLC is seeking an organized Administrative Assistant to support day-to-day departmental operations in a professional services environment. The role involves handling correspondence, scheduling, records management, reporting, and internal-external communication with attention to confidentiality and the ability to manage multiple priorities.

The ideal candidate will be detail-oriented, service-minded, and capable of coordinating meetings, travel, and basic bookkeeping tasks as part

Responsibilities

• Open, organize, and distribute incoming mail, email, faxes, and other correspondence.
• Prepare letters, memos, reports, presentations, and routine departmental communications.
• Maintain accurate payroll, attendance, and departmental records.
• Manage filing systems and retrieve documents, reports, and other records as needed.
• Greet visitors, manage access requests, and direct guests appropriately.
• Prepare routine responses to inquiries and serve as a point of contact for administrative matters.
• Coordinate meetings, including scheduling, agendas, minutes, room arrangements, and related logistics.
• Maintain calendars and coordinate meetings and appointments for department leadership.
• Arrange business travel and prepare related documentation when needed.
• Assist with basic bookkeeping, Concur invoices, reporting, and other administrative financial tasks.
• Compile information, conduct basic research, and prepare materials for management review.
• Order office supplies and coordinate with internal and external contacts on administrative needs.

Job description

A professional services organization is seeking an organized and dependable Administrative Assistant to support day-to-day departmental operations. This role provides a broad range of administrative support, including correspondence, scheduling, records management, reporting, meeting coordination, and internal and external communication. The ideal candidate is detail-oriented, service-minded, comfortable handling confidential information, and able to manage multiple priorities.

Key Responsibilities:

• Open, organize, and distribute incoming mail, email, faxes, and other correspondence.
• Prepare letters, memos, reports, presentations, and routine departmental communications.
• Maintain accurate payroll, attendance, and departmental records.
• Manage filing systems and retrieve documents, reports, and other records as needed.
• Greet visitors, manage access requests, and direct guests appropriately.
• Prepare routine responses to inquiries and serve as a point of contact for administrative matters.
• Coordinate meetings, including scheduling, agendas, minutes, room arrangements, and related logistics.
• Maintain calendars and coordinate meetings and appointments for department leadership.
• Arrange business travel and prepare related documentation when needed.
• Assist with basic bookkeeping, Concur invoices, reporting, and other administrative financial tasks.
• Compile information, conduct basic research, and prepare materials for management review.
• Order office supplies and coordinate with internal and external contacts on administrative needs.