Back-Up Administrative Coordinator

Albertsons Companies; Longview (TX); On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

Weekly pay

Earned wages access

Employee discounts

Health benefits

Paid time off

Career development

Inclusive environment

Job summary

Albertsons Companies is seeking a Back-Up Administrative Coordinator in Texas to support the Administrative Coordinator and store leadership with administrative, payroll, hiring, onboarding, and compliance tasks. This role acts as a trained backup to ensure store operations and personnel processes are executed accurately and in line with company policies.

You will assist with administrative operations, onboarding, payroll, and HR support, while delivering excellent service to store teams.

Qualifications

• Administrative support experience for store leadership and HR tasks.
• Familiarity with payroll, onboarding, and compliance processes.
• Strong organizational and data-entry skills.

Responsibilities

• Provide administrative support to store leadership and department managers.
• Maintain records, reports, and personnel files with confidentiality.
• Assist with data entry, filing, and document management.
• Support recruitment activities and onboarding documentation.
• Support payroll preparation, timekeeping, and audits.
• Maintain compliance with company policies and regulations.
• Assist with scheduling, meetings, and store communications.

Job description

Why choose us?

Are you ready to take the next step in your career? Join us for an exciting opportunity at Albertsons Companies, where innovation and customer service go hand-in-hand! At Albertsons Companies, we are looking for someone who's not just seeking a job, but someone who wants to make an impact. In this role, you'll have the opportunity to lead, innovate, and contribute to the growth of a company that values great service and lasting customer relationships. This position offers the chance to work in a fast-paced, dynamic environment that's constantly evolving.

Position Purpose

The Back-Up Administrative Coordinator supports the Administrative Coordinator and store leadership team by providing administrative, payroll, hiring, onboarding, and compliance support. This role serves as a trained backup to the Administrative Coordinator and helps ensure store operations, personnel processes, and administrative functions are completed accurately, efficiently, and in compliance with company policies and procedures.

Key Responsibilities Administrative Operations

• Provide administrative support to store leadership and department managers.
• Maintain store records, reports, personnel files, and documentation.
• Assist with data entry, filing, correspondence, and document management.
• Ensure confidentiality of associate, applicant, and company information.
• Support office organization and administrative process execution.

Hiring & Onboarding

• Support recruitment activities and applicant processing.
• Coordinate pre-employment and onboarding documentation.
• Assist with new hire orientation preparation and onboarding activities.
• Monitor hiring paperwork for accuracy and completion.
• Support candidate and associate communications as needed.

Payroll & Timekeeping

• Assist with payroll preparation and timekeeping maintenance.
• Review timecard exceptions and communicate discrepancies to leadership.
• Support weekly payroll audits and reporting activities.
• Assist associates with payroll and scheduling questions.
• Maintain accurate payroll and labor-related records.

Human Resources Support

• Maintain personnel files and employment records in accordance with company requirements.
• Assist with compliance initiatives, audits, and record retention requirements.
• Support tracking of required associate training and certifications.
• Assist with leave administration, personnel changes, and employment documentation.
• Help ensure compliance with company policies and employment regulations.

Customer & Associate Service

• Professionally assist associates, applicants, and customers with administrative inquiries.
• Provide exceptional internal customer service to store teams.
• Route questions and concerns to the appropriate department or leader.
• Support store communications and information distribution.

Store Support

• Provide backup coverage for the Administrative Coordinator position.
• Assist with store meetings, events, and special projects.
• Order and maintain office and administrative supplies.
• Support operational initiatives and store leadership needs.
• Assist with scheduling, reporting, and workforce administration functions.

We also provide a variety of benefits including:

• Competitive wages paid weekly
• Access to up to 50% of your earned wages before payday, via our partnership with Stream
• Associate discounts
• Health and financial well-being benefits for eligible associates (Medical, Dental, 401k and more!)
• Time off (vacation, holidays, sick pay). For eligibility requirements please visit myACI Benefits
• Leaders invested in your training, career growth and development
• An inclusive work environment with talented colleagues who reflect the communities we serve

A copy of the full job description can be made available to you.