Back Up Admin Coordinator

Tom Thumb Supermarket; Lucas (TX); On-site; USD 25,000 - 36,000; Full time

Benefits offered by this job

Weekly wages

Early wage access via Stream

Associate discounts

Health and well-being benefits

Time off

Training and development

Inclusive work environment

Job summary

Albertsons Companies is seeking a Back-Up Admin Coordinator to support store administrative operations and assist with payroll, timekeeping, and associate records. You will help with scheduling, reporting, and communications while maintaining accuracy and confidentiality.

Based in a fast-paced retail environment, you will provide coverage during absences, handle filing, data entry, and inquiries, and contribute to smooth office operations across the store.

Qualifications

• Experience in payroll/timekeeping is preferred.
• Strong organizational and confidentiality skills.
• Ability to meet deadlines in a fast-paced retail environment.
• Experience in administrative or payroll roles preferred.

Responsibilities

• Provide back-up coverage for Admin Coordinator during absences, scheduled days off, or periods of increased workload.
• Assist with daily administrative and clerical responsibilities for store operations.
• Support payroll and timekeeping processes by reviewing associate time records for accuracy and identifying missing or incorrect punches.
• Assist associates and management with basic payroll, timekeeping, scheduling, and administrative questions.
• Maintain accurate and organized associate records, forms, reports, and other required documentation.
• Assist with processing new-hire, transfer, status-change, and other associate documentation as assigned.
• Support onboarding activities and help ensure required paperwork and administrative tasks are completed.
• Prepare, organize, distribute, and file store reports and communications.
• Enter and update information accurately in applicable company systems.
• Assist store leadership with scheduling-related administrative tasks as needed.
• Monitor administrative deadlines and help ensure required reports and documentation are completed on time.
• Answer phones, respond to inquiries, and direct associates or callers to the appropriate resource.
• Assist with ordering and maintaining office supplies, forms, and administrative materials.
• Maintain organized filing systems and administrative work areas.
• Handle confidential associate and company information appropriately.
• Assist with store meetings, communications, training records, and other administrative activities.
• Identify discrepancies or missing information and communicate concerns to the Admin Coordinator or store leadership.
• Provide courteous and professional assistance to associates, applicants, vendors, and visitors.
• Follow company policies and procedures related to confidentiality, recordkeeping, payroll, safety, and security.
• Perform additional administrative or store responsibilities as assigned based on business needs.

Skills

Organizational skills

Attention to detail

Written communication

Verbal communication

Confidentiality

Time management

Multitasking

Excel/Spreadsheets

Data entry

Recordkeeping

Independence

Customer service

Tools

Payroll software

Timekeeping systems

Job description

Why choose us?

Are you ready to take the next step in your career? Join us for an exciting opportunity at Albertsons Companies, where innovation and customer service go hand-in-hand! At Albertsons Companies, we are looking for someone who’s not just seeking a job, but someone who wants to make an impact. In this role, you’ll have the opportunity to lead, innovate, and contribute to the growth of a company that values great service and lasting customer relationships. This position offers the chance to work in a fast-paced, dynamic environment that’s constantly evolving.

Position Summary

The Back-Up Admin Coordinator supports store administrative and office operations and provides coverage for the Admin Coordinator as needed. This position assists with payroll, timekeeping, associate records, scheduling support, reporting, communications, and general office responsibilities while maintaining accuracy, organization, confidentiality, and professional service.

• Provide back-up coverage for the Admin Coordinator during absences, scheduled days off, or periods of increased workload.
• Assist with daily administrative and clerical responsibilities for store operations.
• Support payroll and timekeeping processes by reviewing associate time records for accuracy and identifying missing or incorrect punches.
• Assist associates and management with basic payroll, timekeeping, scheduling, and administrative questions.
• Maintain accurate and organized associate records, forms, reports, and other required documentation.
• Assist with processing new-hire, transfer, status-change, and other associate documentation as assigned.
• Support onboarding activities and help ensure required paperwork and administrative tasks are completed.
• Prepare, organize, distribute, and file store reports and communications.
• Enter and update information accurately in applicable company systems.
• Assist store leadership with scheduling-related administrative tasks as needed.
• Monitor administrative deadlines and help ensure required reports and documentation are completed on time.
• Answer phones, respond to inquiries, and direct associates or callers to the appropriate resource.
• Assist with ordering and maintaining office supplies, forms, and administrative materials.
• Maintain organized filing systems and administrative work areas.
• Handle confidential associate and company information appropriately.
• Assist with store meetings, communications, training records, and other administrative activities.
• Identify discrepancies or missing information and communicate concerns to the Admin Coordinator or store leadership.
• Provide courteous and professional assistance to associates, applicants, vendors, and visitors.
• Follow company policies and procedures related to confidentiality, recordkeeping, payroll, safety, and security.
• Perform additional administrative or store responsibilities as assigned based on business needs.

Payroll & Timekeeping Responsibilities

• Assist with reviewing associate timecards and timekeeping records for accuracy.
• Identify missing punches, incorrect entries, or other discrepancies requiring correction.
• Communicate timekeeping issues to associates or appropriate management.
• Support the timely completion of payroll-related administrative tasks.
• Maintain accurate records and documentation related to payroll and attendance.
• Help ensure changes and corrections are submitted within established deadlines.
• Maintain confidentiality when handling payroll and associate information.

Administrative Support

• Maintain accurate electronic and physical records.
• Assist with data entry, reports, spreadsheets, correspondence, and other office functions.
• Help organize and distribute store communications and associate information.
• Support store management with administrative projects and recurring reporting requirements.
• Assist with maintaining associate contact information and other personnel-related records.
• Provide administrative coverage and support to help maintain smooth office operations.
• Communicate important deadlines, documentation needs, or unresolved administrative issues to appropriate leadership.

Qualifications

• Strong organizational and attention-to-detail skills.
• Effective written and verbal communication skills.
• Ability to maintain confidentiality when handling sensitive information.
• Strong time-management skills and ability to meet deadlines.
• Ability to prioritize multiple responsibilities in a fast-paced retail environment.
• Basic computer skills and the ability to learn company systems and applications.
• Comfortable working with email, spreadsheets, documents, and electronic recordkeeping systems.
• Ability to identify discrepancies and follow through until issues are resolved.
• Professional and courteous when working with associates, management, and visitors.
• Ability to work independently while supporting store leadership and associates.
• Dependable attendance and punctuality.
• Previous administrative, office, payroll, timekeeping, or retail experience is preferred.

Physical Requirements

• Ability to sit, stand, and walk for varying periods throughout the shift.
• Ability to perform repetitive computer, keyboard, filing, and office-related tasks.
• Ability to bend, reach, lift, and carry office supplies, files, and other materials as required.
• Ability to move throughout the store when providing administrative or operational support.

Work Environment

The Back-Up Admin Coordinator works primarily in an office or administrative setting but may perform responsibilities throughout the store. The position requires frequent interaction with associates and store leadership and involves handling confidential information, meeting administrative deadlines, maintaining accurate records, and providing dependable coverage for store administrative functions.

We Also Provide a Variety Of Benefits Including

• Competitive wages paid weekly
• Access to up to 50% of your earned wages before payday, via our partnership with Stream
• Associate discounts
• Health and financial well-being benefits for eligible associates (Medical, Dental, 401k and more!)
• Time off (vacation, holidays, sick pay). For eligibility requirements please visit myACI Benefits
• Leaders invested in your training, career growth and development
• An inclusive work environment with talented colleagues who reflect the communities we serve

Our Values – Click below to view video: ACI Values