Back-Up Administrative Coordinator

Albertsons Companies; Flower Mound (TX); On-site; USD 40,000 - 52,000; Full time

Benefits offered by this job

Weekly wages

Early wage access

Associate discounts

Health & 401k benefits

Paid time off

Training & development

Inclusive environment

Job summary

Albertsons Companies is seeking a Back-Up Administrative Coordinator to support the administrative team and store leadership. You will handle payroll, timekeeping, onboarding, records management, and office support while maintaining confidentiality and compliance with policies.

You will also assist with hiring, HR-related tasks, invoicing, and reporting, ensuring smooth daily operations and strong service to associates and customers.

Qualifications

• Experience in administrative roles supporting store operations.
• Ability to handle payroll and timekeeping tasks with accuracy.
• Strong document management and confidentiality practices.
• Excellent communication with leadership and associates.

Responsibilities

• Provide daily administrative operations support for the store.
• Maintain payroll, timekeeping, and personnel records.
• Assist with onboarding and new hire paperwork.
• Support HR processes and reporting needs.
• Assist with invoices, reports, and office documentation.
• Deliver professional customer and associate service.

Skills

Administrative support

Payroll

Timekeeping

Onboarding

Records management

Confidentiality

Communication

Customer service

Job description

Why choose us?

Are you ready to take the next step in your career? Join us for an exciting opportunity at Albertsons Companies, where innovation and customer service go hand-in-hand!

At Albertsons Companies, we are looking for someone who’s not just seeking a job, but someone who wants to make an impact. In this role, you’ll have the opportunity to lead, innovate, and contribute to the growth of a company that values great service and lasting customer relationships. This position offers the chance to work in a fast-paced, dynamic environment that’s constantly evolving.

Position Purpose

The Back-Up Administrative Coordinator supports the Administrative Coordinator and store leadership team by performing a variety of administrative, payroll, scheduling, onboarding, records management, and office support functions. This position serves as a secondary resource for administrative operations and ensures continuity of critical store functions in the absence of the Administrative Coordinator while maintaining confidentiality, accuracy, and compliance with company policies.

Key Responsibilities Administrative Support

• Assist with daily administrative operations and office functions.
• Maintain organized employee, payroll, scheduling, and personnel records.
• Prepare, file, and retain documents in accordance with company policies and legal requirements.
• Answer store telephone calls and direct inquiries appropriately.
• Support store leadership with administrative projects and reporting needs.

Payroll & Timekeeping

• Assist with payroll processing activities and timekeeping administration.
• Review timecard exceptions and notify appropriate leaders of discrepancies.
• Help maintain attendance records and scheduling documentation.
• Ensure payroll information is accurately entered and submitted within required deadlines.
• Maintain confidentiality of payroll and personnel information.

Hiring & Onboarding Support

• Support hiring and onboarding processes for new associates.
• Assist with new hire paperwork, orientation scheduling, and employment documentation.
• Help ensure required onboarding documents are completed accurately.
• Coordinate communication between candidates, store leadership, and support departments.
• Maintain personnel files and onboarding records in compliance with company standards.

Human Resources Support

• Assist associates with routine questions regarding company systems, forms, and administrative processes.
• Support compliance with company policies and employment-related procedures.
• Maintain confidentiality regarding employee and business information.
• Help coordinate training schedules, meetings, and administrative communications.

Financial & Office Administration

• Assist with invoice processing, office supply ordering, and record maintenance.
• Prepare and maintain reports, spreadsheets, and administrative documentation.
• Support cash office and accounting functions as assigned.
• Ensure administrative records remain accurate and up to date.

Customer Service & Store Support

• Provide professional customer and associate service.
• Support store leadership with communication and administrative coordination.
• Serve as a resource for associates requiring administrative assistance.
• Promote a positive and professional work environment.

Benefits

• Competitive wages paid weekly
• Access to up to 50% of your earned wages before payday, via our partnership with Stream
• Associate discounts
• Health and financial well-being benefits for eligible associates (Medical, Dental, 401k and more!)
• Time off (vacation, holidays, sick pay). For eligibility requirements please visit https://urldefense.com/v3/__https:/myaci-benefits.com/__;!!K1aXqncla1X7G90AkdLmCg!rAQQIgK5qTHEOZimihiTu-Cq5CqDd5yTyDy2Md9yy2X9n5N5-LNd_VFz-Ph78hdScxWtyckceXfHreYVJ1PsQk_8tfijDVHG5g$ myACI Benefits
• Leaders invested in your training, career growth and development
• An inclusive work environment with talented colleagues who reflect the communities we serve

Values

Click below to view video: ACI Values

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