Back-Up Administrative Coordinator

Tom Thumb Supermarket; Dallas (TX); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Weekly pay

Earned wage access

Associate discounts

Health benefits

Paid time off

Career growth

Job summary

Albertsons Companies is seeking a Backup Administrative Coordinator to support the day-to-day administrative operations of the store. You will maintain confidential personnel records and assist with payroll, scheduling, and onboarding tasks.

The role requires strong organizational skills, discretion with sensitive information, and the ability to work in a fast-paced retail environment. This position includes responsibilities across admin, HR support, payroll, and store communications.

Qualifications

• High school diploma or equivalent required.
• Previous administrative, payroll, or retail experience preferred.
• Proficient in Microsoft Office and company systems.
• Strong organizational, time management, and communication skills.
• Ability to handle confidential information discreetly.

Responsibilities

• Assist with day-to-day administrative functions and office operations.
• Maintain organized personnel files and store records.
• Process and file confidential employee documentation.
• Support payroll review, timekeeping, and scheduling processes.
• Serve as backup coverage for the Administrative Coordinator.

Skills

Organizational skills

Time management

Communication

Customer service

Multitasking

Confidentiality

Payroll knowledge

Scheduling

Microsoft Office

Company systems

Education

High school diploma or equivalent

Tools

Microsoft Office

Payroll systems

Job description

Why choose us?

Are you ready to take the next step in your career? Join us for an exciting opportunity at Albertsons Companies, where innovation and customer service go hand-in-hand! At Albertsons Companies, we are looking for someone who’s not just seeking a job, but someone who wants to make an impact. In this role, you’ll have the opportunity to lead, innovate, and contribute to the growth of a company that values great service and lasting customer relationships. This position offers the chance to work in a fast-paced, dynamic environment that’s constantly evolving.

Why choose us?

Are you ready to take the next step in your career? Join us for an exciting opportunity at Albertsons Companies, where innovation and customer service go hand-in-hand! At Albertsons Companies, we are looking for someone who’s not just seeking a job, but someone who wants to make an impact. In this role, you’ll have the opportunity to lead, innovate, and contribute to the growth of a company that values great service and lasting customer relationships. This position offers the chance to work in a fast-paced, dynamic environment that’s constantly evolving.

Position Summary

The Backup Administrative Coordinator supports the day-to-day administrative operations of the store and serves as a trained backup for the Administrative Coordinator role. This position helps ensure accurate payroll processing, personnel record maintenance, hiring support, compliance documentation, scheduling assistance, and communication between store leadership and associates. The Backup Administrative Coordinator must maintain confidentiality, provide excellent customer service, and assist with administrative tasks that support efficient store operations.

Key Responsibilities Administrative Support

• Assist with daily administrative functions and office operations.
• Maintain organized and accurate personnel files and store records.
• Process and file confidential employee documentation.
• Support store leadership with reports, correspondence, and administrative projects.
• Answer and direct phone calls professionally.

Human Resources Support

• Assist with onboarding and hiring processes for new associates.
• Prepare employment documentation and ensure completion of required forms.
• Track training, certifications, and onboarding progress.
• Help maintain compliance with company policies and employment regulations.
• Support associate inquiries regarding payroll, benefits, and company programs.

Payroll and Scheduling

• Assist with payroll review and timekeeping accuracy.
• Monitor attendance, punches, and exception reporting.
• Support scheduling processes and labor-related administrative tasks.
• Ensure payroll documentation is submitted accurately and on time.

Record Management

• Maintain confidential employee records in accordance with company standards.
• Ensure personnel files, corrective action documentation, and training records are complete and up to date.
• Assist with audits and documentation requests.

Store Support

• Serve as backup coverage for the Administrative Coordinator during vacations, absences, or peak business periods.
• Provide administrative support for store meetings, training sessions, and special events.
• Collaborate with department managers and store leadership to ensure operational needs are met.

Qualifications

• High school diploma or equivalent required.
• Previous administrative, office, payroll, or retail experience preferred.
• Strong organizational and time management skills.
• Ability to handle confidential information discreetly.
• Proficient in Microsoft Office applications and company systems.
• Strong communication and customer service skills.
• Ability to multitask in a fast-paced environment.

Knowledge, Skills, and Abilities

• Attention to detail and accuracy.
• Strong problem-solving and organizational abilities.
• Ability to work independently and prioritize workload.
• Professional verbal and written communication skills.
• Ability to maintain confidentiality and professionalism at all times.
• Knowledge of payroll, scheduling, and personnel processes preferred.

Physical Requirements

• Ability to sit, stand, and walk for extended periods.
• Frequent use of computers, phones, and office equipment.
• Ability to lift and carry up to 25 pounds occasionally.
• Ability to work a flexible schedule based on business needs.

Success Measures

• Accurate and timely completion of administrative tasks.
• Payroll and personnel records maintained with minimal errors.
• Positive support of hiring, onboarding, and associate relations processes.
• Effective backup coverage for Administrative Coordinator responsibilities.
• Consistent adherence to company policies, procedures, and confidentiality standards.

We Also Provide a Variety Of Benefits Including

• Competitive wages paid weekly
• Access to up to 50% of your earned wages before payday, via our partnership with Stream
• Associate discounts
• Health and financial well-being benefits for eligible associates (Medical, Dental, 401k and more!)
• Time off (vacation, holidays, sick pay). For eligibility requirements please visit myACI Benefits
• Leaders invested in your training, career growth and development
• An inclusive work environment with talented colleagues who reflect the communities we serve

Our Values – Click below to view video:

ACI Values