Aviation Senior Administrative Assistant | 1st Shift

Air Cargo Carriers; Milwaukee (WI); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Drug-free workplace

Equal opportunity employer

Job summary

Air Cargo Carriers in Milwaukee seeks a Senior Administrative Assistant to support the executive team and report to the Director of Operations. You will manage daily administration, prepare reports, and ensure data integrity across departments.

Responsibilities include processing timecards, reconciling expenses, maintaining Pilot Records and files, coordinating SIDA badge renewals, and coordinating maintenance requests. Strong MS Office and communication skills are essential for success.

Qualifications

• High School diploma or GED with 6+ years experience or equivalent.
• Proficient in MS Office and ability to learn maintenance software.
• English reading/writing/speaking proficiency required.

Responsibilities

• Support the executive team and report to the Director of Operations.
• Compile and review timecards for payroll across departments.
• Maintain Pilot Records and related databases and binders.
• Process/ reconcile expense reports; manage corporate credit cards.
• Oversee SIDA badge administration and renewals with airport security.
• Coordinate maintenance requests for Milwaukee locations.

Skills

Professional email writing

Interpersonal communication

Problem-solving

Time management

Editing

Scheduling

Confidentiality

Discretion

MS Excel

MS Office

Education

High School diploma or GED

Tools

MS Office Suite

Job description

Air Cargo Carriers in Milwaukee seeks a Senior Administrative Assistant to support the executive team and report to the Director of Operations. You will manage daily administration, prepare reports, and ensure data integrity across departments.

Responsibilities include processing timecards, reconciling expenses, maintaining Pilot Records and files, coordinating SIDA badge renewals, and coordinating maintenance requests. Strong MS Office and communication skills are essential for success.