Administrative Assistant

Aviation Advisor, Inc.; Kenosha (WI); On-site; USD 40,500 - 49,500; Full time

Benefits offered by this job

401(k)

401(k) matching

Dental insurance

Health insurance

Paid time off

Professional development assistance

Relocation assistance

Tuition reimbursement

Vision insurance

Job summary

A private aviation company in Kenosha, WI is hiring an Administrative Assistant to optimize online filing, manage schedules, and assist with financial records. Ideal candidates should have administration experience, strong communication skills, and proficiency in Microsoft Office. The role offers competitive pay starting from $45,000 and includes benefits such as health insurance, a 401(k), and professional development opportunities. Candidates must be able to commute and relocate to Kenosha before starting work.

Qualifications

• Previous experience in office administration or management preferred.
• Experience in aviation maintenance administration preferred but not required.
• Ability to learn multiple aviation maintenance management software.

Responsibilities

• Organize and maintain online filing systems.
• Manage calendars and schedule meetings.
• Assist with day-to-day administrative tasks.
• Review and maintain company forms for accuracy.

Skills

Office administration

Excellent communication skills

Microsoft Office Suite

Detail-oriented

Customer service

Tools

CAMP slimmer

Job description

Administrative Assistant – Aviation Advisor, Inc., Kenosha, WI.

Full-time. Pay: From $45,000.00 per year.

Primary Responsibilities

• Organize, maintain, and optimize online filing systems and shared drives to ensure accuracy, accessibility, and version control.
• Manage calendars and schedule meetings, including coordinating participants, and arranging logistics.
• Track projects, tasks, and deliverables across teams; maintain project trackers and follow up on deadlines and action items.
• Maintain inventory of office, program, and operational items; track usage, reorder supplies, and manage vendor coordination.
• Assist with day‑to‑day administrative tasks to support executive and operational workflows.
• Review, revise, and maintain company forms, templates, and internal documents for accuracy and consistency.
• Ensure forms and documents align with current policies and operational needs.
• Assist with accounting functions, such as expense reports, accounts receivable, accounts payable, and tracking payments.
• Maintain organized financial records and supporting documentation; coordinate with financial department as needed.

Requirements

• Previous experience in office administration or management, including ordering office inventory, contacting vendors, and handling department correspondence preferred.
• Previous experience in aviation maintenance administration, aircraft maintenance operations, or a similar role within the private aviation industry preferred but not required.
• Excellent communication skills with the ability to interact professionally.
• Ability to learn multiple aviation maintenance management software (e.g., CAMP slimmer) procedures.
• Proficient in Microsoft Office Suite.
• Detail‑oriented with a high level of accuracy in record‑keeping and documentation.
• Ability to prioritize tasks effectively and manage multiple projects concurrently in a fast‑paced—you can handle changing priorities.
• Flexible mindset with the ability to adapt to changing priorities and operational requirements.
• Commitment to safety, quality, and continuous improvement in all aspects of aircraft maintenance operations.
• Experience with processing expense reports, billing, invoices, and payments.

Benefits

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Professional development assistance
• Relocation assistance
• Tuition reimbursement
• Vision insurance

Schedule

• 8‑hour shift, Monday through Friday

Experience

• Customer service: 1 year (Preferred)

Ability To Commute

• Kenosha, WI 53144 (Required)

Ability To Relocate

• Kenosha, WI 53144: Relocate before starting work (Required)

Exempt Status

Exempt

Join Aviation Advisor, Inc. and contribute to maintaining the highest standards of safety, reliability, and service excellence in private aviation! We offer competitive compensation and benefits, along with opportunities for professional development and career advancement.

Interested? Send us your resume! Your name* Your email* Your phone* Additional information Attach resume*

EEO Statement

Aviation Advisor, Inc. is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws. This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation strcmp, benefits, training, and apprenticeship. Aviation Advisor, Inc. makes hiring decisions based solely on qualifications, merit, and business needs at the time.