Senior Administrator

Air Cargo Carriers; Milwaukee (WI); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Drug-free workplace

Equal opportunity employer

Job summary

Air Cargo Carriers in Milwaukee seeks a Senior Administrative Assistant to support the executive team and report to the Director of Operations. You will manage daily administration, prepare reports, and ensure data integrity across departments.

Responsibilities include processing timecards, reconciling expenses, maintaining Pilot Records and files, coordinating SIDA badge renewals, and coordinating maintenance requests. Strong MS Office and communication skills are essential for success.

Qualifications

• High School diploma or GED with 6+ years experience or equivalent.
• Proficient in MS Office and ability to learn maintenance software.
• English reading/writing/speaking proficiency required.

Responsibilities

• Support the executive team and report to the Director of Operations.
• Compile and review timecards for payroll across departments.
• Maintain Pilot Records and related databases and binders.
• Process/ reconcile expense reports; manage corporate credit cards.
• Oversee SIDA badge administration and renewals with airport security.
• Coordinate maintenance requests for Milwaukee locations.

Skills

Professional email writing

Interpersonal communication

Problem-solving

Time management

Editing

Scheduling

Confidentiality

Discretion

MS Excel

MS Office

Education

High School diploma or GED

Tools

MS Office Suite

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Senior Administrator

Full Time Clerical Milwaukee, WI, US

9 days ago Requisition ID: 1156

Senior Administrative Assistant

Welcome to the world of aviation excellence! As the Senior Administrative Assistantfor Air Cargo Carriers, you'll be an integral part of a dynamic team that keeps the skies safe and efficient. With over 35 years of dedicated service in North America and the Caribbean, our Part 135 airline has established itself as a reliable force in the industry.

But it's not just about the equipment – it's the people that make us soar. Our friendly and supportive atmosphere creates a sense of camaraderie that extends beyond the hangar doors. Join us in shaping the future of air cargo, where your skills will be valued, and your potential will be unleashed. Your journey toward a fulfilling aviation career starts here.

SHIFT
1st Shift, Monday-Friday, 8:00am-4:30pm. Occasional overtime may be necessary.

COMPENSATION AND BENEFITS
-Starting Hourly Compensation based upon experience
-Comprehensive Medical/Dental/Vision/Life Insurance
-401(k) retirement savings plan with Company Match
-Paid Vacation and Holidays

ROLE AND RESPONSIBILITIES:

Senior Administrative Assistant supports the executive team and reports to the Director of Operations.

• Support the CASS program in coordination with the Chief Pilot for pilots.
• Compiles landing report data and submits for monthly reporting requirements.
• Submits reports and data to insurance providers as needed for aircraft, property, etc. Helps to compile information as needed for claims and renewals.
• Reviews and confirmed accuracy of timecards for payroll for various departments ; w eekly/bi-weekly.
• Maintain Pilot Records, including uploading records to the PRD (Pilot Records Database), CHRC binder and adding NDR data to PRD.
• Complete 2-year Drug and Alcohol Records checks.
• Processing/ reconciling expense reports in Expense Point for various departments.
• Manages the corporate credit cards for all employees.
• Proofreading and editing drafts of reports, emails, and other work for the executive team.
• Answering and forwarding telephone inquiries. Screening email communication, responding to emails as appropriate.
• Maintain Mechanic FAA Files.
• File Maintenance Discrepancy Worksheets (MDW) for mechanics and outstations.
• Maintaining organized and accurate records, updating databases, calendars, and other files for various departments. Produce daily, weekly and monthly reports for review by the operations and maintenance departments.
• Oversee SIDA Badge Administration– Current Employee Renewals and arranging new employee badging with the airport security.
• Coordinates maintenance request for the Milwaukee locations as needed
• Oversees crew housing maintenance and cleaning issues.

ESSENTIAL QUALFICATIONS:

• Education and/or Experience: High School diploma or general equivalency degree (GED), 6 or more years’ experience and/or training or equivalent combination of education and experience.
• Computer literate and MS-Office Suite experience, including spreadsheets. Ability to learn and maintain the maintenance software platform.
• Able to read, write, speak and understand English.
• Must be able to obtain the appropriate security clearances and background checks.

SKILLS & ABILITIES

• Professional email writing
• Interpersonal communication
• Problem-solving
• Time management
• Editing
• Scheduling
• Confidentiality
• Discretion
• MS Products including Excel

PHYSICAL REQUIREMENTS

• Lifting rarely between 20-50 pounds

We are proud to be a drug and alcohol-free workplace and, depending upon safety-sensitive job duties, require pre-employment and random prohibited substance testing.

Each applicant must be authorized to work in the United States.

ACC is an equal opportunity employer.

The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an all-inclusive list of all responsibilities and skills required for the position. Nothing in this job description restricts Management’s right to assign or reassign duties and responsibilities, based upon business needs.