Aviation Office & Billing Administrator

Intuit Inc.; Baton Rouge (LA); On-site; USD 23,000 - 32,000; Full time

Benefits offered by this job

Competitive pay

Benefits package

Paid time off

Growth opportunities

Weekday schedule

Job summary

Hancock Aviation in Baton Rouge, LA is seeking an Office Administrator to keep front office running and support billing, recordkeeping, and executive assistants. This role demands accuracy, reliability, and discretion in handling confidential information.

You will route calls, manage files in eBis and QuickBooks Online, process invoices and purchase orders, coordinate schedules, and support onboarding and reporting.

Qualifications

• High school diploma or equivalent (Required).
• Two or more years of administrative, office, or bookkeeping support experience (Preferred).
• Strong data entry accuracy and attention to detail (Required).
• Proficiency with Microsoft Office, particularly Outlook and Excel (Required).
• Experience with QuickBooks Online and familiarity with service environments (Preferred).

Responsibilities

• Answer and route incoming calls and greet customers, vendors, and delivery personnel.
• Maintain organized digital and physical filing for work orders, invoices, and vendor records.
• Enter and verify data in eBis and QuickBooks Online, including invoices, purchase orders, and receiving records.
• Support accounts receivable, including invoice distribution, statement mailing, and payment posting.
• Process incoming and outgoing mail and coordinate shipping and freight paperwork.
• Maintain office supply and shop consumable inventory and place reorders.
• Assist with customer correspondence and scheduling coordination.
• Support onboarding paperwork and personnel file maintenance.
• Prepare documents, reports, and correspondence as directed.
• Maintain a clean, organized, and professional front office.
• Handle confidential business, customer, and personnel information appropriately.
• Support additional administrative tasks as needed.

Skills

Data entry

Microsoft Office

Communication

Time management

Attention to detail

Education

High school diploma or equivalent

Tools

QuickBooks Online

eBis

Job description

Hancock Aviation in Baton Rouge, LA is seeking an Office Administrator to keep front office running and support billing, recordkeeping, and executive assistants. This role demands accuracy, reliability, and discretion in handling confidential information.

You will route calls, manage files in eBis and QuickBooks Online, process invoices and purchase orders, coordinate schedules, and support onboarding and reporting.