Aviation Administrative Assistant & Billing Specialist

Global Asset Protection Inc; Orlando (FL); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

401(k)

401(k) matching

Dental insurance

Health insurance

Opportunity for advancement

Paid time off

Vision insurance

Job summary

Wings Aviation, Inc. is seeking an Administration professional to support payments, receivables, and clerical tasks. This in-person role in Orlando operates 9-5, M-F, with occasional flexibility.

The position emphasizes customer service as customers are the priority, with processes to ensure accuracy in invoicing and banking reconciliation. No aviation experience is required; onsite training is provided, and the environment values initiative and a positive attitude.

Qualifications

• No aviation experience needed; onsite training and customer service is essential.
• Must be able to handle data entry in QuickBooks and maintain records.
• Good communication and organizational skills; attend weekly meetings.
• Ability to reconcile expenses and manage banking accounts.

Responsibilities

• Answer phones and direct calls to appropriate department.
• Keep office and aircraft cabin supplies up to date.
• Adhere to flight management schedule.
• Data entry - QuickBooks and internal records.
• Microsoft office
• Google drive
• Receive, verify, and code invoices and requisitions for goods and services in QuickBooks
• Maintain and keep company files up to date
• Reconcile company expenses, monthly
• Create and maintain monthly customer invoices
• Attend weekly meetings
• Reconcile and manage internal banking accounts
• Misc duties to obtain business needs.

Skills

QuickBooks

Microsoft Office

Google Drive

Data entry

Invoices

Bank reconciliation

Tools

QuickBooks

Job description

Wings Aviation, Inc. is seeking an Administration professional to support payments, receivables, and clerical tasks. This in-person role in Orlando operates 9-5, M-F, with occasional flexibility.

The position emphasizes customer service as customers are the priority, with processes to ensure accuracy in invoicing and banking reconciliation. No aviation experience is required; onsite training is provided, and the environment values initiative and a positive attitude.