Aviation Administrative Support Specialist

ABM industries; Virginia; On-site; USD 28,000 - 37,000; Full time

Job summary

ABM Industries is seeking a detail-oriented Aviation Administrative Assistant to provide comprehensive administrative support to the Aviation team, coordinating documentation and clerical tasks in a fast-paced facility environment.

Responsibilities include meeting coordination, minutes, onboarding, SIDA/AOA access, travel and expense reporting, and ensuring compliance with TSA and airport regulations while liaising with internal teams, airport authorities, and vendors.

Qualifications

• Associate's degree or equivalent experience in Business Administration or related field.
• 3+ years of administrative experience, preferably in aviation, airport operations, or facilities environments.
• Bilingual in Spanish and English
• Strong organizational and communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Experience with workforce management or work order systems is a plus.
• Ability to obtain and maintain an airport-issued security badge (SIDA clearance).
• Ability to handle confidential information with discretion.

Responsibilities

• Provide administrative support to Aviation leadership and operations teams.
• Coordinate meetings, prepare agendas, and document minutes.
• Manage and organize operational documentation, including compliance records, work orders, and shift reports.
• Assist with onboarding, badging, and airport access control (SIDA/AOA) for new team members and subcontractors.
• Maintain office supplies, equipment, and general workspace organization.
• Support scheduling, travel arrangements, and expense reporting.
• Ensure compliance with company policies, airport authority regulations, and TSA requirements.
• Serve as a liaison between internal departments, airport authorities, airline clients, and external vendors.

Skills

Bilingual Spanish and English

Strong organizational skills

Strong communication skills

Education

Associate's degree or equivalent in Business Administration or related field

Tools

Microsoft Office Suite

Workforce management systems

Job description

ABM Industries is seeking a detail-oriented Aviation Administrative Assistant to provide comprehensive administrative support to the Aviation team, coordinating documentation and clerical tasks in a fast-paced facility environment.

Responsibilities include meeting coordination, minutes, onboarding, SIDA/AOA access, travel and expense reporting, and ensuring compliance with TSA and airport regulations while liaising with internal teams, airport authorities, and vendors.