Aviation Billing & Collections Specialist

RR INVESTMENTS INC; Addison (TX); On-site; USD 55,000 - 75,000; Full time

Job summary

Million Air Dallas in Addison, TX is seeking a Billing and Collection Specialist to support charter revenue operations, prepare invoices and owner statements, and manage past-due receivables. The role involves reconciling expenses and flight logs, and assisting with month-end close.

Ideal candidates have a minimum of three years in billing/collections, strong attention to detail, and excellent communication skills.

Qualifications

• Associate degree or higher in Accounting, Finance, or Business required.
• Minimum of three years of billing and collections experience.
• Working knowledge of month-end close, journal entries, and revenue cutoff.
• Experience with Microsoft Office and databases.
• Knowledge in Great Plains Accounting Software preferred.
• Knowledge in JetInsights preferred.
• Aviation, charter, or aircraft management billing experience preferred.
• Strong attention to detail, organizational skills, and aptitude for numbers.
• Ability to plan and prioritize work and meet deadlines.
• Strong written and verbal communication skills.
• Strong customer service and interpersonal skills, with professional phone and email etiquette.
• Ability to maintain the confidentiality of privileged information.

Responsibilities

• Review and finalize expense and flight log entries in JetInsights.
• Code expenses accurately to the general ledger.
• Export expenses to accounts payable.
• Investigate missing expenses.
• Prepare and create invoices in Great Plains.
• Verify that taxes, rates, and fees are accurate before invoicing.
• Compile and bill monthly owner statements.
• Communicate with aircraft owners and their staff.
• Set up new accounts and maintain existing accounts in billing systems.
• Correct and rebill invoices as needed.
• Follow up on and collect past-due charter-related receivables.
• Prepare and post month-end charter and management revenue journal entries, including accruals and cutoff adjustments.
• Support month-end close and provide billing and revenue details as needed.
• Archive prior-year paperwork.
• Meet departmental and individual KPIs.
• Demonstrate professionalism, accountability, integrity, and sound judgment in all interactions.

Skills

Attention to detail

Organizational skills

Numerical aptitude

Planning and prioritizing

Communication skills

Customer service

Confidentiality

Education

Associate degree or higher in Accounting, Finance, or Business

Tools

Great Plains

JetInsights

Microsoft Office

Job description

Million Air Dallas in Addison, TX is seeking a Billing and Collection Specialist to support charter revenue operations, prepare invoices and owner statements, and manage past-due receivables. The role involves reconciling expenses and flight logs, and assisting with month-end close.

Ideal candidates have a minimum of three years in billing/collections, strong attention to detail, and excellent communication skills.