Aviation Administrative Coordinator

Oshkosh AeroTech, LLC; Philadelphia (Philadelphia County); On-site; USD 35,000 - 53,000; Full time

Benefits offered by this job

None

Job summary

Oshkosh AeroTech, a leading aviation ground support supplier, is seeking an Administrative/Operations Assistant to support a 140-person staff across finance, HR, and office operations. This role handles vendor invoices, onboarding, records, and basic HR inquiries under close supervision, ensuring accurate documentation and efficient day-to-day activities at the airport site.

Qualified candidates have a high school diploma, strong attention to detail, confidentiality, and proficiency with

Qualifications

• High School Diploma or GED required.
• Ability to maintain confidentiality and meet deadlines.
• Detail-oriented with strong organization.
• Eligible for airport security clearance.
• Proficient with Microsoft Office suite (Excel, Outlook, PowerPoint, Word).

Responsibilities

• Oversee and coordinate daily office operations as directed.
• Process vendor invoices and create vouchers.
• Assist with vendor registration and document collection.
• Reconcile vendor statements and resolve discrepancies.
• Escort visitors and provide HR onboarding support.
• Maintain electronic files, mail distribution, and supplies.
• Respond to basic HR questions and escalate concerns.

Skills

Attention to detail

Time management

Strong communication

Confidentiality

Education

High School Diploma or GED

Tools

Microsoft Excel

Pivot Tables

VLOOKUP

Microsoft Outlook

PowerPoint

Word

Job description

Oshkosh AeroTech, a leading aviation ground support supplier, is seeking an Administrative/Operations Assistant to support a 140-person staff across finance, HR, and office operations. This role handles vendor invoices, onboarding, records, and basic HR inquiries under close supervision, ensuring accurate documentation and efficient day-to-day activities at the airport site.

Qualified candidates have a high school diploma, strong attention to detail, confidentiality, and proficiency with