Accounting & Administrative Coordinator - IAH Airport

Oshkosh AeroTech; Houston (TX); On-site; USD 42,000 - 65,000; Full time

Benefits offered by this job

Medical coverage

Dental coverage

Vision coverage

401K plan

Job summary

Oshkosh AeroTech in Houston, TX, is seeking a Site Administrative Assistant to support daily office operations, customer service, and financial reporting in a fast-paced airport environment. This role coordinates work orders, manages records, assists with HR/payroll, onboarding and badging, reviews timecards and payroll for discrepancies, and orders materials to keep operations running smoothly.

The successful candidate will have a high school diploma, 3–5 years’ office experience, strong

Qualifications

• High school diploma or GED required.
• 3–5 years in an office with accounting/payroll duties.
• Eligible to obtain and maintain airport security badge.
• Proficient in Microsoft Word and Excel.
• Ability to work day or night shifts, weekends and holidays.
• Strong communication and organizational skills.

Responsibilities

• Oversee daily office operations as directed by the Site Manager.
• Track, analyze, and report on spending and billing.
• Address HR inquiries and assist with onboarding and badging.
• Review timecard hours, leave balances, and payroll discrepancies.
• Order materials and supplies for office operations.
• Ensure compliance with company policies and safety programs.
• Perform other duties as assigned.

Skills

Organizational skills

Multi-tasking

Communication

Microsoft Word

Microsoft Excel

Payroll knowledge

HR coordination

Security badge eligibility

Education

HS diploma or GED

Valid Driver’s License

Tools

Work Order Systems

Payroll software

Accounting software

Job description

About Oshkosh AeroTech, An Oshkosh Company

Oshkosh AeroTech is a leading provider of aviation ground support products, gate equipment and airport services to commercial airlines, airports, air-freight carriers, ground handling and military customers. Oshkosh AeroTech offers products that make a difference in people’s lives by supporting those in our communities who do some of the toughest work. They own many of the most trusted brands in the air transportation industry, including LEKTRO®, JetAire®, JetPower®, AmpTekÔ, Jetway®, and more.

Job Summary

The Site Administrative Assistant supports daily office operations, customer service, and financial reporting in a fast-paced airport environment. This role coordinates work orders, manages records, assists with HR/payroll, and ensures compliance with company policies. Strong organizational, communication, and computer skills are essential. Must be eligible for airport security clearance.

Our Benefits

Joining Oshkosh Aerotech means becoming a valued member of a dynamic team with a comprehensive benefits package, including medical, dental, vision coverage, 401K, and more!

YOUR IMPACT

These duties are not meant to be all-inclusive, and other duties may be assigned.

• Oversee daily office operations as directed by the Site Manager.
• Track, analyze, and report on spending and billing as directed by the Site Manager.
• Address basic HR-related inquiries and elevate concerns as needed.
• Assist with employee onboarding & orientation: support new hire paperwork, training coordination, and badging requirements.
• Review timecard hours, leave balances, and payroll for discrepancies; ensure compliance with company policies.
• Order necessary materials and supplies to maintain office operations.
• Adhere to and ensure compliance with company policies, safety programs and required training.
• Perform other duties as assigned or needed.

Minimum Qualifications

• High School diploma or GED equivalent
• Valid Driver’s License
• 3-5 years’ experience in an office environment with an emphasis in accounting, payroll, or other bookkeeping duties
• Eligibility to obtain and maintain a security badge for working in secure airport areas
• Flexibility to work day or night shift, including weekends and holidays as needed
• Proficiency in Microsoft Word and Excel
• Strong planning, organizational, and multi-tasking skills
• Excellent written and verbal communication skills with strong interpersonal abilities

Preferred Qualifications

• Previous experience in a customer service setting
• Experience in airport operations
• Knowledge of Work Order & Maintenance Management Systems used for tracking service requests and operational tasks.
• Strong problem-solving and decision-making skills to address customer concerns and operational challenges efficiently.
• Experience handling confidential information with discretion, particularly in payroll, timekeeping, and financial reporting.

PHYSICAL DEMANDS

While performing the duties of Administrative Assistant, the employee is regularly required to sit; stand; walk; use hands and fingers to handle or feel; reach with hands and arms. Work in a fast-paced environment. The employee must regularly lift and/or move up to 20 pounds. Specific vision abilities required by this job include close proximity vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus. Good hand/eye coordination is required.

WORK ENVIRONMENT

The primary work environment is similar to an office environment. However, this position must have the ability to conduct business in outside weather conditions, near moving machinery parts; on an active Airport ramp; near vehicles and jet aircraft.

Pay Range

$42,100.00 - $64,500.00

The above pay range reflects the minimum and maximum target pay for the position across all U.S. locations. Within this range, individual pay is determined by various factors, including the scope and responsibilities of the role, the candidate's experience, education and skills, as well as the equity of pay among team members in similar positions. Beyond offering a competitive total rewards package, we prioritize a people-first culture and offer various opportunities to support team member growth and success.

Oshkosh is committed to working with and offering reasonable accommodation to job applicants with disabilities. If you need assistance or an accommodation due to disability for any part of the employment process, please contact us at [e-mail].

Oshkosh Corporation is a merit-based Equal Opportunity Employer. Job opportunities are open for application to all qualified individuals and selection decisions are made without regard to race, color, religion, sex, national origin, age, disability, veteran status, or other protected characteristic. To the extent that information is provided or collected regarding categories as provided by law it will in no way affect the decision regarding an employment application.

Oshkosh Corporation will not discharge or in any manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with Oshkosh Corporation's legal duty to furnish information.

Certain positions with Oshkosh Corporation require access to controlled goods and technologies subject to the International Traffic in Arms Regulations or the Export Administration Regulations. Applicants for these positions may need to be "U.S. Persons," as defined in these regulations. Generally, a "U.S. Person" is a U.S. citizen, lawful permanent resident, or an individual who has been admitted as a refugee or granted asylum.