Airport Site Admin & Payroll Coordinator

Oshkosh AeroTech; Los Angeles (CA); On-site; USD 42,000 - 65,000; Full time

Benefits offered by this job

Medical coverage

Dental coverage

Vision coverage

401K plan

Job summary

Oshkosh AeroTech, located at Los Angeles International Airport (LAX), is seeking a Site Administrative Assistant to support daily office operations, customer service, and financial reporting in a fast-paced airport environment.

The role coordinates work orders, maintains records, assists HR/payroll, and ensures compliance with company policies. Strong organizational, communication, and computer skills are essential, with eligibility for airport security clearance.

Qualifications

• High School diploma or GED equivalent.
• Valid Driver’s License.
• 3-5 years’ experience in an office environment with an emphasis in accounting, payroll, or other bookkeeping duties.
• Eligibility to obtain and maintain a security badge for working in secure airport areas.
• Flexibility to work day or night shift, including weekends and holidays as needed.
• Proficiency in Microsoft Word and Excel.
• Strong planning, organizational, and multi-tasking skills.
• Excellent written and verbal communication skills with strong interpersonal abilities.

Responsibilities

• Oversee daily office operations as directed by the Site Manager.
• Serve as the first point of contact for customer service, including answering phone inquiries.
• Coordinate customer service calls with staff and track work orders in the computer system.
• Address basic HR-related inquiries and elevate concerns as needed.
• Assist with employee onboarding & orientation: support new hire paperwork, training coordination, and badging requirements.
• Review timecard hours, leave balances, and payroll for discrepancies; ensure compliance with company policies.
• Track, analyze, and report on spending and billing as directed by the Site Manager.
• Order necessary materials and supplies to maintain office operations.
• Adhere to and ensure compliance with company policies, safety programs and required training.
• Perform other duties as assigned or needed.

Skills

Office administration

Payroll coordination

HR support

Time management

Microsoft Word

Microsoft Excel

Communication skills

Customer service

Security clearance eligibility

Education

High School diploma or GED

Job description

Oshkosh AeroTech, located at Los Angeles International Airport (LAX), is seeking a Site Administrative Assistant to support daily office operations, customer service, and financial reporting in a fast-paced airport environment.

The role coordinates work orders, maintains records, assists HR/payroll, and ensures compliance with company policies. Strong organizational, communication, and computer skills are essential, with eligibility for airport security clearance.