Aviation Administrative Assistant – Office & Vendor Support

Oshkosh Corporation; Philadelphia (Philadelphia County); On-site; USD 35,000 - 53,000; Full time

Job summary

Oshkosh AeroTech, an Oshkosh company in the United States, seeks an administrative administrator to support a staff of 140 and help keep office operations organized. You will handle vendor invoices, onboarding, and HR-related tasks while maintaining documentation and visitor escort duties.

Qualifications include a High School Diploma or GED, confidentiality, and strong Microsoft Office proficiency. The role offers a competitive pay range and a comprehensive rewards package.

Qualifications

• High School Diploma or GED required.
• Ability to maintain confidentiality and meet deadlines.
• Proficient with the Microsoft Office suite (Excel, Outlook, PowerPoint, Word).

Responsibilities

• Oversee and coordinate daily office operations.
• Process vendor invoices and create vouchers linked to POs.
• Assist with vendor registration and documentation.
• Reconcile vendor statements and resolve discrepancies.
• Maintain records of fleet-related invoices and registrations.
• Escort visitors and prospective employees throughout facilities.
• Support HR functions, including onboarding and employee badging.

Skills

Attention to detail

Excellent interpersonal communication

Team collaboration

Education

High School Diploma or GED

Tools

Microsoft Excel

Pivot Tables

VLOOKUP

Outlook

PowerPoint

Word

Job description

Oshkosh AeroTech, an Oshkosh company in the United States, seeks an administrative administrator to support a staff of 140 and help keep office operations organized. You will handle vendor invoices, onboarding, and HR-related tasks while maintaining documentation and visitor escort duties.

Qualifications include a High School Diploma or GED, confidentiality, and strong Microsoft Office proficiency. The role offers a competitive pay range and a comprehensive rewards package.