Aviation Office Admin & HR Support

oshkoshcorporation; Philadelphia (Philadelphia County); On-site; USD 35,000 - 53,000; Full time

Job summary

Oshkosh AeroTech, an Oshkosh company, is seeking an Administrative/Operations Support professional to assist a staff of 140 leadership, mechanic, and support positions by handling financial and vendor tasks, basic research, and HR-related responsibilities to keep office operations organized and running smoothly. Works under close supervision.

The role requires attention to detail, confidentiality, and the ability to coordinate with multiple departments while maintaining security and compliance.

Qualifications

• High School Diploma or GED.
• Able to maintain confidentiality, manage priorities, and meet deadlines.
• Proficient with the Microsoft Suite: Excel (Pivot Tables and VLOOKUP), Outlook, PowerPoint, Word.

Responsibilities

• Oversee and coordinate daily office operations as directed by the Site Manager and/or Admin Supervisor.
• Process vendor invoices and create vouchers tied to the appropriate purchase orders.
• Collect and review required documentation from new vendors and assist with vendor registration.
• Reconcile vendor statements against invoices and resolve discrepancies.
• Escort visitors, vendors, and prospective employees throughout airport facilities as needed.
• Respond to basic HR-related questions and elevate concerns as needed.

Skills

Attention to detail

Communication skills

Confidentiality

Time management

Education

High School Diploma or GED

Tools

Microsoft Excel

Outlook

PowerPoint

Word

EAM systems

Job description

Oshkosh AeroTech, an Oshkosh company, is seeking an Administrative/Operations Support professional to assist a staff of 140 leadership, mechanic, and support positions by handling financial and vendor tasks, basic research, and HR-related responsibilities to keep office operations organized and running smoothly. Works under close supervision.

The role requires attention to detail, confidentiality, and the ability to coordinate with multiple departments while maintaining security and compliance.