Aviation Administrative Assistant — Detail‑Oriented

Michels Corporation; Fond du Lac (WI); On-site; USD 36,000 - 50,000; Full time

Job summary

Michels Corporation is seeking an Administrative Assistant to deliver day-to-day support in our Aviation Department. The role requires strong organization, discretion, and the ability to manage multiple tasks while upholding confidentiality.

You will handle expense processing, invoicing support, and collaboration with the team to ensure timely billing and efficient operations. This position offers growth opportunities within a family-owned, safety-focused company.

Qualifications

• High school diploma or GED required; 0–3 years administrative experience preferred.
• Proficiency in MS Office Suite and familiarity with project management tools is a plus.
• Exceptional organizational and time-management skills with strong attention to detail.
• Excellent verbal and written communication skills.
• Ability to multitask and prioritize workloads in a fast-paced environment.
• Strong problem-solving skills and a proactive approach to challenges.
• Professionalism and discretion in handling confidential information.

Responsibilities

• Process monthly American Express charges and log in Excel spreadsheets.
• Process rental direct bills and track costs in spreadsheets.
• Access and file invoices for billing; upload invoices as needed.
• Coordinate credit card authorizations for travelers without company cards.
• Complete monthly expense reports.
• Assist with other department tasks as needed.
• Support Aviation Department administrative needs and maintain confidentiality.

Skills

Attention to detail

Organizational skills

Professional communication

Team collaboration

Education

High school diploma or GED

Tools

MS Office Suite (Word, Excel, PowerPoint, Outlook)

Job description

Michels Corporation is seeking an Administrative Assistant to deliver day-to-day support in our Aviation Department. The role requires strong organization, discretion, and the ability to manage multiple tasks while upholding confidentiality.

You will handle expense processing, invoicing support, and collaboration with the team to ensure timely billing and efficient operations. This position offers growth opportunities within a family-owned, safety-focused company.