Administrative Assistant

Michels; Fond du Lac (WI); On-site; USD 32,000 - 52,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Life insurance

401(k) plan

Health Savings Account

Job summary

Michels Corporation is seeking an Administrative Assistant to provide day-to-day administrative support in the Aviation Department. The role requires strong attention to detail, ability to multitask, and professional presentation.

Responsibilities include processing Amex charges and rental bills, handling invoices for billing, and preparing monthly expense reports. MS Office skills and confidentiality are essential in this fast-paced environment.

Qualifications

• High school diploma or GED is required or equivalent experience.
• Proficient in MS Office (Word, Excel, PowerPoint, Outlook).
• Strong attention to detail and ability to multitask in a fast-paced environment.

Responsibilities

• Process monthly Amex charges and rental direct bills in Excel.
• Access and organize invoices for billing on specific jobs.
• Prepare monthly expense reports and support travel-related charges.
• Provide day-to-day administrative support in the Aviation Department.

Skills

MS Office Suite

Attention to detail

Communication skills

Education

High school diploma or GED

Tools

Excel

PowerPoint

Job description

Improving America’s infrastructure isn’t for the weak. It takes grit, determination, and hard work to execute high impact projects. Michels Corporation engages 8,000 people and 18,000 pieces of heavy equipment in our insatiable drive to be the best. Our work improves lives. Find out how a career as an Administrative Assistant can change yours.

As an Administrative Assistant, you will provide day-to-day administrative support under supervision in our Aviation Department. The Administrative Assistant position must have strong attention to detail and maintain confidentiality at all times. Critical for success are the abilities to multitask, prioritize and, project a professional image.

Key Responsibilities:

• Monthly processing of our American Express charges. Look up who the charges belong to and enter information into an Excelspreadsheet.
• Monthly processing of our rental direct bills. Look up who the charges belong to and enter information into an Excelspreadsheet.
• Access invoices for specific jobs for billing. Upload invoices as requested for specific jobs.
• Request and complete credit card authorizations as needed for travelers that do not have company credit cards for charges.
• Complete expense reports on a monthly basis.
• Assist with other needs as they arise.
• We are consistently ranked among the top 10% of Engineering News-Record’s Top 400 Contractors
• Our steady, strategic growth revolves around a commitment to quality
• We are family owned and operated
• We invest an average of $5,000 per employee on training each year
• We reward hard work and dedication with limitless opportunities
• We believe it is everyone’s responsibility to promote safety, regardless of job titles.
• We offer a comprehensive benefits program, including Health, Dental, Life, Flexible Spending Accounts, Health Savings Account, Short Term and Long-Term Disability Insurance, 401(k) plan, Legal Plan, and Identity Theft and Monitoring Plan. Depending on your positions and location you may participate in a different benefit plan.

Why you?

• You thrive in fast-paced environments under tight deadlines
• You are organized and professional
• You relish new challenges and evolving technology
• You enjoy collaborating and communicating with your teammates
• You deliver exemplary customer service through interactions with others

What it takes:

• High school diploma or GED, 0 to 3 years of related administrative experience, or an equivalent combination of education and experience.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with project management tools is a plus.
• Exceptional organizational and time-management skills, with strong attention to detail.
• Excellent verbal and written communication skills.
• Ability to multitask and prioritize workloads in a fast-paced environment.
• Strong problem-solving skills and a proactive approach to tackling challenges.
• A high level of professionalism and discretion in handling confidential information.

As set forth in Michels Corporation’s Equal Employment Opportunity policy,we do not discriminate on the basis of any protected group status under any applicable law.

If you believe you belong to any of the categories of protected veterans listed below, please indicate by making the appropriate selection.As a government contractor subject to the Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), we request this information in order to measurethe effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA. Classification of protected categoriesis as follows:

A "disabled veteran" is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service-connected disability.

A "recently separated veteran" means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.

An "active duty wartime or campaign badge veteran" means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.

An "Armed forces service medal veteran" means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.