Aviation Administrative Assistant (Contract) — Exec Support

Tad PGS, Inc.; Carson (CA); On-site; USD 30,000 - 42,000; Full time

Job summary

TAD PGS, Inc. is seeking an Administrative Assistant to support the Aviation/Aerospace department in the Carson, CA area. The role focuses on organizing calendars, preparing PowerPoint content, and coordinating meetings while maintaining confidentiality.

The position requires strong MS Office skills, attention to detail, and 1–2 years of related experience. VEVRAA compliance and protective veteran referrals apply where eligible.

Qualifications

• High School diploma or equivalent.
• Strong organizational skills with ability to manage multiple projects simultaneously.
• High level of proficiency in Microsoft Office software (Word, Excel, PowerPoint, Outlook).
• Ability to learn other software programs as required.
• Background in executive secretarial area and/or office management.
• Strong time management and communication skills.
• Strong attention to detail.
• Ability to write reports, business correspondence, and procedure manual.
• 1 - 2 years related experience and/or training.

Responsibilities

• Provides standard administrative and staff support services to the department in a professional manner, maintaining confidentiality.
• Compile and prepare PowerPoint presentation content for designated meetings.
• Attend meetings to set up and run the PowerPoint presentation.
• Manage schedule/calendar, independently schedule appointments and conference calls, and originate meeting invitations.
• Coordinate and arrange staff meetings, as well as other departmental and corporate meetings as necessary.
• Prepare agendas, secure facility/location, take minutes and distribute as necessary.
• Compose and prepare confidential correspondence, reports, documents, presentations, emails and faxes.
• Make copies of correspondence or other printed materials as necessary.
• Update and maintain key spreadsheets, contact lists, and various department reports.
• Research and gather information from various internal/external sources.
• Review, sort and route incoming/outgoing mail, faxes.
• Prepare expense reports and check requests.
• Organize and maintain department files.
• Maintain and order supplies within budgetary and departmental guidelines.
• Perform special projects as requested.

Skills

Organizational skills

Time management

Communication skills

Attention to detail

Report writing

Multi-tasking

Ability to learn new software

Education

High School diploma or equivalent

Tools

Microsoft Office (Word, Excel, PowerPoint, Outlook)

Job description

TAD PGS, Inc. is seeking an Administrative Assistant to support the Aviation/Aerospace department in the Carson, CA area. The role focuses on organizing calendars, preparing PowerPoint content, and coordinating meetings while maintaining confidentiality.

The position requires strong MS Office skills, attention to detail, and 1–2 years of related experience. VEVRAA compliance and protective veteran referrals apply where eligible.