Administrative Assistant I: Calendar, Minutes & Presentations

PDS Defense, Inc.; Carson (CA); On-site; USD 29,000 - 36,000; Full time

Benefits offered by this job

Direct deposit

401(k)

Short-term disability insurance

Skills training

Employee referral bonus

Affordable medical coverage plan

DailyPay (in some locations)

Job summary

PDS Defense, Inc. in Carson, CA is seeking an Administrative Assistant I to provide standard administrative support and manage calendars, meetings, and communications. This role requires 1–2 years of related experience and strong MS Office skills.

The position offers opportunities to prepare presentations, coordinate meetings, handle confidential correspondence, and organize departmental files within budget guidelines. Benefits vary by contract and location.

Qualifications

• 2 years related experience and/or training.

Responsibilities

• Provides standard administrative and staff support services to the department in a professional manner, maintaining confidentiality
• Compile and prepare PowerPoint presentation content for designated meetings
• Attend meetings to set up and run the PowerPoint presentation
• Manage schedule/calendar, independently schedule appointments and conference calls, and originate meeting invitations
• Coordinate and arrange staff meetings, as well as other departmental and corporate meetings as necessary
• Prepare agendas, secure facility/location, take minutes and distribute as necessary
• Compose and prepare confidential correspondence, reports, documents, presentations, emails and faxes
• Make copies of correspondence or other printed materials as necessary
• Update and maintain key spreadsheets, contact lists, and various department reports
• Research and gather information from various internal/external sources
• Review, sort and route incoming/outgoing mail, faxes
• Prepare expense reports and check requests
• Organize and maintain department files
• Maintain and order supplies within budgetary and departmental guidelines
• Perform special projects as requested

Skills

Organizational skills

Time management

Written communication

Executive secretarial experience

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Microsoft Outlook

Job description

PDS Defense, Inc. in Carson, CA is seeking an Administrative Assistant I to provide standard administrative support and manage calendars, meetings, and communications. This role requires 1–2 years of related experience and strong MS Office skills.

The position offers opportunities to prepare presentations, coordinate meetings, handle confidential correspondence, and organize departmental files within budget guidelines. Benefits vary by contract and location.