Aviation Admin Assistant - PowerPoints, Scheduling & Docs

PDS Defense, Inc.; Carson (CA); On-site; USD 30,000 - 42,000; Full time

Benefits offered by this job

401(k)

Direct deposit

DailyPay

Medical coverage

Job summary

PDS Defense, Inc. in Carson, CA is seeking an Administrative Assistant to provide essential administrative and staff support in the Aviation/Aerospace sector. This 6‑month contract position offers an hourly pay rate up to $26 and requires strong MS Office skills and organizational abilities.

The role includes calendar management, meeting coordination, minute taking, and preparation of presentations. Ideal candidates have 1–2 years of related experience and a background in office management or

Qualifications

• High School diploma or equivalent.
• 1–2 years related experience and/or training.
• Proficiency with MS Office (Word, Excel, PowerPoint, Outlook).
• Ability to learn other software programs as required.
• Strong organizational and time management skills.
• Excellent written and verbal communication.

Responsibilities

• Provides standard administrative and staff support services to the department in a professional manner, maintaining confidentiality.
• Compile and prepare PowerPoint presentation content for designated meetings.
• Attend meetings to set up and run the PowerPoint presentation.
• Manage schedule/calendar, independently schedule appointments and conference calls, and originate meeting invitations.
• Coordinate and arrange staff meetings, as well as other departmental and corporate meetings as necessary.
• Prepare agendas, secure facility/location, take minutes and distribute as necessary.
• Compose and prepare confidential correspondence, reports, documents, presentations, emails and faxes.
• Make copies of correspondence or other printed materials as necessary.
• Update and maintain key spreadsheets, contact lists, and various department reports.
• Research and gather information from various internal/external sources.
• Review, sort and route incoming/outgoing mail, faxes.
• Prepare expense reports and check requests.
• Organize and maintain department files.
• Maintain and order supplies within budgetary and departmental guidelines.
• Perform special projects as requested.

Skills

Strong organizational skills

Time management

Attention to detail

Microsoft Office proficiency

Written and verbal communication

Education

High School diploma or equivalent

Tools

MS Office Suite

PowerPoint

Excel

Job description

PDS Defense, Inc. in Carson, CA is seeking an Administrative Assistant to provide essential administrative and staff support in the Aviation/Aerospace sector. This 6‑month contract position offers an hourly pay rate up to $26 and requires strong MS Office skills and organizational abilities.

The role includes calendar management, meeting coordination, minute taking, and preparation of presentations. Ideal candidates have 1–2 years of related experience and a background in office management or