Aviation Administrative Assistant

All Aviation Jobs; Tampa (FL); On-site; USD 28,000 - 34,000; Full time

Job summary

All Aviation Jobs in Tampa, FL is seeking an Aviation Administrative Assistant to join a fast-paced aviation operations team. You will be the backbone of our administrative support, handling front desk duties, data entry, recordkeeping, and customer service for clients, vendors, and internal teams.

The role requires strong Microsoft Office skills, experience in office management, and the ability to multitask efficiently.

Qualifications

• Proven office experience with strong computer literacy in Microsoft Office Suite.
• Prior experience in office management or administrative roles within a fast-paced environment.
• Excellent organizational skills with the ability to multitask efficiently and prioritize tasks effectively.
• Strong interpersonal skills with the ability to communicate clearly via phone and in person; bilingual abilities are a plus.
• Experience with QuickBooks is preferred.
• Demonstrated ability to handle confidential information discreetly and professionally.

Responsibilities

• Manage front desk duties, greeting visitors and clients with professionalism and enthusiasm.
• Operate multi-line phone systems, handle incoming calls with courteous phone etiquette, and direct inquiries appropriately.
• Maintain accurate records through data entry, filing, and bookkeeping using QuickBooks and Microsoft Office applications.
• Support office management tasks such as scheduling appointments, coordinating meetings, and organizing travel arrangements for staff or clients.
• Assist with client communication by providing timely updates, responding to inquiries, and supporting customer service efforts.
• Handle confidential information with integrity while ensuring all documentation is proofread and maintained accurately.
• Support clerical duties including typing reports, proofreading documents, managing office supplies, and supporting general administrative functions.

Skills

Microsoft Office

Data entry

Organizational skills

Communication skills

Bilingual abilities

Tools

QuickBooks

Job description

Job Overview

We are seeking a dynamic and highly organized Aviation Administrative Assistant to join our team! In this vital role, you will be the backbone of our aviation operations, providing exceptional administrative support that keeps our daily activities running smoothly and efficiently. Your energetic approach and attention to detail will ensure seamless communication, precise record-keeping, and excellent customer service for clients, vendors, and internal teams alike. This paid position offers an exciting opportunity to be part of a fast-paced aviation environment where your organizational skills and proactive attitude will truly shine.

Job Overview

We are seeking a dynamic and highly organized Aviation Administrative Assistant to join our team! In this vital role, you will be the backbone of our aviation operations, providing exceptional administrative support that keeps our daily activities running smoothly and efficiently. Your energetic approach and attention to detail will ensure seamless communication, precise record-keeping, and excellent customer service for clients, vendors, and internal teams alike. This paid position offers an exciting opportunity to be part of a fast-paced aviation environment where your organizational skills and proactive attitude will truly shine.

Responsibilities

• Manage front desk duties, greeting visitors and clients with professionalism and enthusiasm.
• Operate multi-line phone systems, handle incoming calls with courteous phone etiquette, and direct inquiries appropriately.
• Maintain accurate records through data entry, filing, and bookkeeping using QuickBooks and Microsoft Office applications.
• Support office management tasks such as scheduling appointments, coordinating meetings, and organizing travel arrangements for staff or clients.
• Assist with client communication by providing timely updates, responding to inquiries, and supporting customer service efforts.
• Handle confidential information with integrity while ensuring all documentation is proofread and maintained accurately.
• Support clerical duties including typing reports, proofreading documents, managing office supplies, and supporting general administrative functions.

Requirements

• Proven office experience with strong computer literacy in Microsoft Office Suite (Word, Excel, Outlook).
• Prior experience in office management or administrative roles within a fast-paced environment.
• Excellent organizational skills with the ability to multitask efficiently and prioritize tasks effectively.
• Strong interpersonal skills with the ability to communicate clearly via phone and in person; bilingual abilities are a plus.
• Experience with bookkeeping software such as QuickBooks is preferred.
• Demonstrated ability to handle confidential information discreetly and professionally.
• Exceptional time management skills with a focus on accuracy in data entry and recordkeeping.
• Personal assistant or clerical experience in an aviation or related industry is advantageous but not required.

Join us as an Aviation Administrative Assistant and become a key contributor to our vibrant team! Your enthusiasm for organization combined with your commitment to excellent service will help us deliver outstanding support in the exciting world of aviation operations.

Pay: $20.00 - $25.00 per hour

Expected hours: 40.0 per week

Work Location: In person