Automotive Reconditioning Coordinator

Cox Enterprises; South Carolina; On-site; USD 38,000 - 52,000; Full time

Job summary

Cox Enterprises is seeking an Automotive Reconditioning Administrator to coordinate wholesale and retail vehicle reconditioning activities, ensuring timely completion and accurate records across the shop and client teams.

You will prepare estimates for body, detail, mechanical, and pre-sale services, communicate updates to clients and internal partners, and work with procurement to confirm parts availability while maintaining data in AS400, VCF, and RPP systems.

Qualifications

• High school diploma or equivalent required.
• 3 years clerical or administrative support experience.
• Valid driver’s license and safe driving record.
• Excellent communication, organization, customer service, and problem-solving skills.
• Advanced computer skills and proficiency with standard office equipment.

Responsibilities

• Coordinate vehicle reconditioning activities in accordance with client service-level agreements and completion timelines.
• Prepare accurate estimates for body, detail, mechanical, and pre-sale inspection services for various vehicle categories.
• Communicate estimates, approvals, repair status, and completion updates to clients, technicians, shop management, and operations teams.
• Enter and verify vehicle, registration, repair, and client-request information in approved systems (AS400, VCF, RPP).
• Maintain and audit client agreements, vehicle files, estimates, repair records, parts orders, and reconditioning charges.
• Order, track, and receive approved parts; coordinate pricing and availability with Procurement.
• Monitor repair progress, parts availability, transportation needs, and workflow assignments to support timely completion.
• Review completed work and resolve inquiries related to services and billing.
• Collaborate with Finance and local management to ensure accurate customer charges.
• Follow safety procedures and support Safety Excellence initiatives.

Skills

Communication

Organization

Customer service

Problem solving

Data entry

Phone/office equipment

Education

High school diploma

Tools

AS400

VCF

RPP

Job description

Cox Enterprises is seeking an Automotive Reconditioning Administrator to coordinate wholesale and retail vehicle reconditioning activities, ensuring timely completion and accurate records across the shop and client teams.

You will prepare estimates for body, detail, mechanical, and pre-sale services, communicate updates to clients and internal partners, and work with procurement to confirm parts availability while maintaining data in AS400, VCF, and RPP systems.