Automotive Dealership Office & Finance Manager

Grubbs Volvo Cars; Houston (TX); Sur place; USD 50 000 - 75 000; Plein temps

Avantages offerts par ce poste

Weekly pay

PTO

Medical, Dental, Vision Insurance

Life Insurance

Disability Coverage

401(k) with employer match

Pet Insurance

Employee vehicle discounts

Résumé du poste

Grubbs Automotive is seeking an Office Manager to oversee the dealership's business office, ensuring accurate financial transactions, efficient operations, and regulatory compliance.

This role partners with the Controller and management team to maintain deal flow, timely reporting, and a positive work environment. Requires 3+ years in automotive dealership administration, a degree in accounting or related field, and proficiency with Microsoft Office and dealer management systems.

Qualifications

• 3+ years of experience in office management, accounting, or administrative leadership within an automotive dealership environment.
• Familiarity with deal processing, financial reconciliations, and DMV/title procedures.

Responsabilités

• Oversee daily administrative operations of the dealership’s business office to ensure smooth workflow.
• Coordinate with management to maximize efficiency, maintain accurate and compliant records.
• Supervise accounts payable, accounts receivable, payroll, and financial reporting.
• Hire, train, and evaluate administrative/accounting staff, fostering a positive, collaborative environment.
• Develop, document, and implement office and financial procedures for accuracy and compliance.
• Prepare and distribute financial and operational reports for management review.
• Monitor and analyze financial data to identify opportunities for cost control and efficiency gains.
• Ensure compliance with federal, state, and local regulations and OEM requirements.
• Assist with customer concerns related to billing, financing, and documentation.
• Oversee scheduling and performance of front desk and administrative staff.
• Maintain thorough recordkeeping for personnel, transactions, and financial documentation.
• Support internal and external audits and assist with month-end closing processes.

Connaissances

Leadership

Communication

Organizational skills

Multitasking

Formation

Associate or Bachelor's degree in accounting or related field

Outils

Microsoft Office Suite

Tekion or similar dealer management system

Description du poste

Grubbs Automotive is seeking an Office Manager to oversee the dealership's business office, ensuring accurate financial transactions, efficient operations, and regulatory compliance.

This role partners with the Controller and management team to maintain deal flow, timely reporting, and a positive work environment. Requires 3+ years in automotive dealership administration, a degree in accounting or related field, and proficiency with Microsoft Office and dealer management systems.