Dealership Office & Finance Manager

Grubbs Volvo Cars Central Houston; Houston (TX); Presencial; USD 55.000 - 85.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Weekly Pay

PTO

Medical Insurance

Dental Insurance

Vision Insurance

401(k) with employer match

Life insurance

Disability coverage

Pet Insurance

Employee vehicle purchase and service 

Descripción de la vacante

Grubbs Automotive is seeking an experienced Office Manager to oversee the dealership's business office, ensuring accurate financial transactions and compliant daily operations. You will work closely with the Controller and management to maintain smooth deal flow and timely reporting.

The role requires 3+ years of office management or accounting leadership in an automotive setting, with strong leadership, organizational, and communication skills, and proficiency in Microsoft Office and dealership

Formación

• Associate or bachelor’s degree in accounting, Business Administration, or related field preferred.
• 3+ years of experience in office management, accounting, or administrative leadership within an automotive dealership environment required.
• Familiarity with deal processing, financial reconciliations, and DMV/title procedures preferred.

Responsabilidades

• Oversee daily administrative operations of the dealership’s business office.
• Coordinate with dealership management and department heads to maximize operational efficiency, improve deal flow, and maintain accurate and compliant records.
• Supervise and support all accounting functions, including accounts payable, accounts receivable, payroll, and financial reporting.
• Hire, train, and evaluate administrative and accounting staff, fostering a positive, collaborative, and professional work environment.
• Develop, document, and implement office and financial procedures to ensure accuracy, consistency, and compliance with dealership policies.
• Prepare and distribute financial and operational reports for management review.
• Monitor and analyze financial data to identify opportunities for process improvement, cost control, and efficiency gains.
• Ensure full compliance with federal, state, and local regulations, as well as dealership accounting and manufacturer (OEM) requirements.
• Assist with customer concerns related to billing, financing, and documentation when needed.
• Oversee front-desk and administrative staff scheduling and performance, ensuring exceptional internal and external customer service.
• Maintain accurate recordkeeping for personnel, transactions, and financial documentation.
• Support internal and external audits and assist with month-end closing processes as directed by the Controller or Assistant Controller.

Conocimientos

Leadership

Communication

Organizational skills

Attention to detail

Multi-tasking

Microsoft Office

Tekion

Dealership know-how

Educación

Accounting degree

Business Administration degree

Herramientas

Tekion

Microsoft Excel

MS Word

Outlook

Accounting software

Descripción del empleo

Grubbs Automotive is seeking an experienced Office Manager to oversee the dealership's business office, ensuring accurate financial transactions and compliant daily operations. You will work closely with the Controller and management to maintain smooth deal flow and timely reporting.

The role requires 3+ years of office management or accounting leadership in an automotive setting, with strong leadership, organizational, and communication skills, and proficiency in Microsoft Office and dealership