Automotive Office & Accounting Leader

Grubbs Acura Tulsa; Houston (TX); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Weekly pay

Paid time off (PTO)

Medical insurance

Dental insurance

Vision insurance

Life insurance

Disability coverage

401(k) with employer match

Pet insurance

Employee vehicle purchase and service 

Job summary

Grubbs Automotive is seeking an Office Manager to oversee the dealership's business office, ensuring accurate financial transactions and efficient daily operations. You will supervise accounting functions, coordinate with management, and maintain compliance with regulations.

The role emphasizes strong leadership, attention to detail, and excellent communication as you support audits and staff development in a fast-paced automotive environment.

Qualifications

• Bachelor’s or associate degree in accounting, business administration, or related field preferred.
• 3+ years of experience in office management, accounting, or administrative leadership within an automotive dealership environment required.
• Familiarity with deal processing, financial reconciliations, and DMV/title procedures preferred.

Responsibilities

• Oversee daily administrative operations of the dealership’s business office and ensure smooth workflow.
• Coordinate with management to maximize operational efficiency and maintain accurate records.
• Supervise accounts payable/receivable, payroll, and financial reporting.
• Hire, train, and evaluate administrative and accounting staff.
• Develop and implement office and financial procedures for accuracy and compliance.
• Prepare and distribute financial/operational reports for management.
• Monitor financial data to identify cost-saving opportunities and efficiency gains.
• Ensure compliance with federal/state/local regulations and OEM requirements.
• Assist with customer concerns related to billing, financing, and documentation.
• Oversee front-desk staff scheduling and performance; ensure high-quality service.
• Maintain accurate personnel and financial recordkeeping; support audits.

Skills

Leadership

Communication

Organization

MS Office

Attention to detail

Problem-solving

Multi-tasking

Education

Associate or Bachelor’s degree in accounting or related field

Tools

Tekion or similar

Job description

Grubbs Automotive is seeking an Office Manager to oversee the dealership's business office, ensuring accurate financial transactions and efficient daily operations. You will supervise accounting functions, coordinate with management, and maintain compliance with regulations.

The role emphasizes strong leadership, attention to detail, and excellent communication as you support audits and staff development in a fast-paced automotive environment.