Automotive Office & Accounting Manager

Grubbs Wichita Falls; Houston (TX); On-site; USD 52,000 - 78,000; Full time

Benefits offered by this job

Weekly Pay

PTO

Medical, Dental, Vision Insurance

Ancillary benefits, including life보험 (

Job summary

Grubbs Automotive is a family-first dealership seeking an Office Manager to oversee all administrative and accounting operations within the business office. You will ensure accuracy of financial transactions, efficiency of daily workflow, and compliance with policies while collaborating with the Controller and management.

This role supports deal flow, prepares reports, and maintains professional, positive work environment; requires 3+ years in automotive dealership settings and a degree in

Qualifications

• Strong leadership, communication, and organizational skills.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook).
• Experience with dealership management systems (Tekion or similar).
• High attention to detail, confidentiality, and problem-solving ability.
• Ability to manage multiple priorities in a fast-paced environment.

Responsibilities

• Oversee and manage the daily administrative operations of the dealership’s business office, ensuring smooth and efficient workflow.
• Coordinate with dealership management and department heads to maximize operational efficiency, improve deal flow, and maintain accurate and compliant records.
• Supervise and support all accounting functions, including accounts payable, accounts receivable, payroll, and financial reporting.
• Hire, train, and evaluate administrative and accounting staff, fostering a positive, collaborative, and professional work environment.
• Develop, document, and implement office and financial procedures to ensure accuracy, consistency, and compliance with dealership policies.
• Prepare and distribute financial and operational reports for management review.
• Monitor and analyze financial data to identify opportunities for process improvement, cost control, and efficiency gains.
• Ensure full compliance with federal, state, and local regulations, as well as dealership accounting and manufacturer (OEM) requirements.
• Assist with customer concerns related to billing, financing, and documentation when needed.
• Oversee front-desk and administrative staff scheduling and performance, ensuring exceptional internal and external customer service.
• Maintain accurate recordkeeping for personnel, transactions, and financial documentation.
• Support internal and external audits and assist with month-end closing processes as directed.

Skills

Leadership

Communication

Organization

Multi-tasking

Problem solving

Confidentiality

Education

Associate or bachelor’s degree in accounting or business administration

Tools

Tekion

Microsoft Excel

Job description

Grubbs Automotive is a family-first dealership seeking an Office Manager to oversee all administrative and accounting operations within the business office. You will ensure accuracy of financial transactions, efficiency of daily workflow, and compliance with policies while collaborating with the Controller and management.

This role supports deal flow, prepares reports, and maintains professional, positive work environment; requires 3+ years in automotive dealership settings and a degree in