Autism Clinic Operations & Staffing Lead

ACES; Carlsbad (CA); On-site; USD 70,000 - 73,000; Full time

Job summary

ACES in Carlsbad, CA seeks a Clinic Operations Manager to elevate treatment standards for Autism by providing administrative support to clinical staff.

The role oversees scheduling, BI onboarding, staff coordination, and client engagement to ensure service delivery and prescription fulfillment, while promoting center events and maintaining efficient operations.

Must ensure HIPAA compliance and uphold a professional, organized work environment.

Qualifications

• High school diploma required.
• At least 4 years in a professional office environment.
• Front desk/administrative support experience preferred.
• Strong customer service skills.
• Ability to work independently with minimal supervision.
• Proficient with Microsoft Office Suite and related software.
• Excellent organizational, time management, and multitasking skills.
• Professional demeanor and polished appearance.
• Ability to adhere to HIPAA regulations.

Responsibilities

• Manage session scheduling and reschedule as needed.
• Coordinate BI onboarding, payroll, and hiring input in collaboration with HR.
• Oversee front desk duties, mail, and reception tasks.
• Promote center events and ensure effective client engagement.
• Monitor center needs, cleanliness, and facility requests to maintain a safe workspace.

Skills

Administrative support

Staff coordination

Customer service

Microsoft Office

HIPAA compliance

Education

High school diploma

Tools

Scheduling software

I-9 processing

Job description

ACES in Carlsbad, CA seeks a Clinic Operations Manager to elevate treatment standards for Autism by providing administrative support to clinical staff.

The role oversees scheduling, BI onboarding, staff coordination, and client engagement to ensure service delivery and prescription fulfillment, while promoting center events and maintaining efficient operations.

Must ensure HIPAA compliance and uphold a professional, organized work environment.