People & Office Coordinator

MVF; Austin (CO); On-site; USD 38,000 - 52,000; Part time

Job summary

MVF in Austin seeks a People & Office Coordinator for part-time 16 hours per week. The role runs the office, welcomes new MVFers, and supports culture and events while coordinating with the UK People team.

You will help onboarding, office operations, and HR administration tasks, ensuring a welcoming, efficient space and smooth daily routines.

Qualifications

• Experience in office coordination, front-of-house, HR administration or a similar people-facing role.
• A natural connector - warm, proactive and energized by bringing people together.
• Comfortable working independently and flexibly across a part-time, 16 hours a week.
• Organized with strong attention to detail, able to juggle facilities, people and events tasks at once.
• Experience with onboarding, recruitment coordination or HR admin is a plus, but not essential. We can teach the process if you bring the energy.

Responsibilities

• Own the day-to-day running of our WeWork space, liaising with the WeWork community team on facilities, access, meeting rooms and any building issues.
• Be the first point of contact for the Austin office, greeting guests, managing deliveries, and keeping the space stocked, tidy and welcoming.
• Plan and run culture initiatives - socials, lunches, team celebrations and wellbeing moments.
• Coordinate onboarding for new starters - complete I-9 checks, equipment set up (in coordination with our UK IT team), desk setup, welcome packs, first-week schedules and WeWork access, so every new MVFer feels set up from day one.
• Act as a local point of contact for basic HR queries (including being a local contact for the PEO - Trinet), escalating to the wider People team where needed.
• Manage calendars, travel and logistics for senior stakeholders and visiting UK/ overseas colleagues.
• Organize and support internal events, meetings and guest visits, including catering and AV/logistics.
• Track and order office supplies, manage vendor relationships - keeping within budget.
• Champion office health & safety and wellbeing, flagging and resolving issues as they arise.
• Act as Evacuation Officer for the space to help with fire drills and other safety issues.
• Support internal comms (in collaboration with our UK comms team) for the Austin office - keeping the team informed and engaged across UK/US time zones.
• Assist our UK based Talent/Recruitment team with interview scheduling for US hiring managers- plus occasionally helping the team with sourcing.
• Assist with ad hoc people and office projects as the role and team grow.

Skills

Front-of-house

HR administration

Onboarding coordination

Office events

Facilities coordination

Communications

Team collaboration

Tools

WeWork

Job description

Part-time - 16 hours per week, worked as 4 half-day mornings (specific days by agreement), 8.00am - 12.00pm, in office every working day.

Some flexibility to shift hours will be needed to accommodate socials and events outside core hours.

Salary is $45k (pro-rata)

Be the heartbeat of our Austin office, running the day-to-day, welcoming every new MVFer from day one, and adding to the culture and energy that makes people want to be here.

The Role

As our People & Office Coordinator, you'll be the face and heartbeat of MVF's Austin office making sure the space runs smoothly, new starters feel like part of the team from day one, and the culture stays as strong as our results. This role exists to build energy, connection and pride in the Austin office, alongside keeping the day-to-day running like clockwork. You'll work closely with the wider People team (based at our London, UK HQ) on onboarding and other People duties, and with the whole Austin office on events, comms and admin.

Responsibilities

• Own the day-to-day running of our WeWork space, liaising with the WeWork community team on facilities, access, meeting rooms and any building issues.
• Be the first point of contact for the Austin office, greeting guests, managing deliveries, and keeping the space stocked, tidy and welcoming.
• Plan and run culture initiatives - socials, lunches, team celebrations and wellbeing moments.
• Coordinate onboarding for new starters - complete I-9 checks, equipment set up (in coordination with our UK IT team), desk setup, welcome packs, first-week schedules and WeWork access, so every new MVFer feels set up from day one.
• Act as a local point of contact for basic HR queries (including being a local contact for the PEO - Trinet), escalating to the wider People team where needed.
• Manage calendars, travel and logistics for senior stakeholders and visiting UK/ overseas colleagues.
• Organize and support internal events, meetings and guest visits, including catering and AV/logistics.
• Track and order office supplies, manage vendor relationships - keeping within budget.
• Champion office health & safety and wellbeing, flagging and resolving issues as they arise.
• Act as Evacuation Officer for the space to help with fire drills and other safety issues.
• Support internal comms (in collaboration with our UK comms team) for the Austin office - keeping the team informed and engaged across UK/US time zones.
• Assist our UK based Talent/Recruitment team with interview scheduling for US hiring managers- plus occasionally helping the team with sourcing.
• Assist with ad hoc people and office projects as the role and team grow.

What Success Looks Like

• Office engagement visibly lifts - strong participation in socials/events and positive feedback on office vibe.
• Be super proud of our office space and own it, working closely with the Senior Leadership team.
• The Austin office runs smoothly day-to-day, with facilities/WeWork issues resolved quickly and with few disruptions.
• New starters consistently rate their onboarding experience highly and feel productive within their first week.
• Hiring managers experience smooth, well-coordinated interview scheduling with no dropped balls.
• Awesome feedback on the office space and events from our US based staff.

Our Ideal MVFer

• Experience in office coordination, front-of-house, HR administration or a similar people-facing role.
• A natural connector - warm, proactive and energized by bringing people together.
• Comfortable working independently and flexibly across a part-time, 16 hours a week.
• Organized with strong attention to detail, able to juggle facilities, people and events tasks at once.
• Experience with onboarding, recruitment coordination or HR admin is a plus, but not essential. We can teach the process if you bring the energy.