Austin-Based Executive Assistant to CEO — Ops & Strategy

cristcot-management-company-inc; Austin (TX); On-site; USD 75,000 - 110,000; Full time

Job summary

Cristcot-management-company-inc is seeking a full-time, on-site Executive Assistant in Austin, TX to partner with the CEO on high-priority initiatives and complex scheduling. You will manage calendars, travel, and cross-functional operations while handling sensitive, confidential matters with discretion.

The role emphasizes strategic partnership with the CEO, process improvements, and scalability across the organization, requiring problem-solving and proactive communication in a fast-paced,

Qualifications

• Associate degree required; Bachelor's degree preferred.
• 8+ years supporting senior executives.
• Experience supporting a founder, CEO, or C‑level executive preferred.
• Demonstrated experience handling confidential information and sensitive communications.
• Strong time management and ability to multi-task in a fast-paced environment.
• Proficiency with Microsoft 365, Zoom, Teams, and SharePoint.

Responsibilities

• Manage the CEO's calendar, priorities, and follow-ups across teams.
• Arrange complex domestic travel and handle last-minute changes, including off-hours issues.
• Coordinate investor and board meetings; prepare agendas, take minutes, and organize materials.
• Lead cross-functional projects; monitor timelines and deliverables across departments.
• Drive process improvements and operational initiatives to increase efficiency and scalability.
• Serve as a liaison with internal/external stakeholders with clear, timely communication.
• Protect confidential information with discretion and sound judgment.
• Provide personal executive support as needed and maintain professionalism and confidentiality.
• Design and refine organizational systems and workflows to boost efficiency.
• Proactively identify and resolve problems; gradually assume decision-making responsibilities.

Skills

Integrity

Discretion

Independent work

Strong communication

Calm under pressure

Project coordination

Education

Associate's degree

Bachelor's degree preferred

Tools

Microsoft 365

Zoom

Teams

SharePoint

Job description

Cristcot-management-company-inc is seeking a full-time, on-site Executive Assistant in Austin, TX to partner with the CEO on high-priority initiatives and complex scheduling. You will manage calendars, travel, and cross-functional operations while handling sensitive, confidential matters with discretion.

The role emphasizes strategic partnership with the CEO, process improvements, and scalability across the organization, requiring problem-solving and proactive communication in a fast-paced,