Audit Specialist - Riverview, FL

Blue-Grace Logistics LLC; Town of Riverview (WI); On-site; USD 52,000 - 70,000; Full time

Job summary

Blue-Grace Logistics LLC is seeking an Invoice Audit Specialist to identify and resolve freight bill variances over five dollars, ensuring accurate customer invoices and proper carrier documentation. You will audit incoming bills, route variances to the correct queues, and communicate findings clearly to Carrier, BG, and Customer teams.

Strong Excel, Word, and Outlook skills are required to support data analysis and documentation.

Qualifications

• High school diploma required; some college preferred.
• Billing and/or customer service experience preferred.
• Logistics industry experience is a plus.
• Strong written and verbal communication skills.
• Ability to read, analyze and interpret documents and procedures.
• Proficient with internet and MS Office applications.

Responsibilities

• Audit invoices for changes after shipment reception.
• Route variances to appropriate charge queues.
• Ensure carriers have supporting documents for increased charges.
• Communicate between Carrier, BG, and Customer teams.
• Interpret customer contracts and carrier tariff rules.
• Maintain daily audit of Blue Ship and related queues.
• Provide concise notes to teams to correct invoices.

Skills

Excellent communication

Analytical reading

Excel proficiency

Word & Outlook

Numerical calculations

Education

High school diploma

Some college

Tools

Excel

Word

Outlook

Job description

Job Summary

This role is responsible to audit freight bills that are over five dollars in variance causing a negative margin. The importance of this is to make sure customers are getting accurate invoices and that carrier have the right documentation to be able to support these increases.

Duties and responsibilities:

• Audit invoices for any changes that occurred after the shipment was received from carrier
• Send invoice variances to the correct charge queue. (Carrier, BG, and Customer)
• Make sure carrier has supporting documents for increased charges to our customers.
• Must be able to communicate between Carrier, BG, and Customer teams.
• Must be able to understand customer contracts and carrier rules tariff.
• Responsible for working Return queue and initials after shipment returns for documents queue
• Audit Blue Ship daily
• Providing short and to the point notes to Customer, Carrier, and BG teams so teams will be able to understand what needs to be done to get invoice corrected.

Qualifications:

• Minimum high school diploma required. Some college preferred but not required
• Previous Billing and/or Customer Service experience required
• Logistics industry experience preferred but not required
• Must have excellent communication skills, written and verbal
• Must have the ability to read, analyze and interpret documents, technical procedures or company memos
• Ability to calculate figures and amounts such as proportions, percentages, area, volume and density
• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists
• Ability to interpret a variety of instructions furnished in written, verbal, diagram, or schedule form. Understand and recognize consistent trends.
• Be proficient in internet software, Microsoft Word, Outlook and strong Excel ability.