Freight Bill Coordinator

Old World Industries, LLC; Northbrook (IL); On-site; USD 55,000 - 90,000; Full time

Job summary

Old World Industries, LLC is seeking a detail-oriented Freight Auditor to collaborate with Sales, Accounts Payable, Customer Service, and Transportation Planners to ensure freight bill accuracy and timely carrier payment. The role involves data collection for KPIs and partnering with Transportation Managers to reduce audits and discrepancies.

The ideal candidate has 3+ years in freight classification, strong Excel/SAP/AS/400 skills, and excellent communication abilities to support

Qualifications

• High School diploma or GED required.
• 3+ years’ experience in freight classification and rate computations for LTL and truckload.
• Strong communication and teamwork skills.
• Detail-oriented with proactive problem-solving.

Responsibilities

• Audit freight bills and resolve variances before billing terms.
• Monitor and process freight payments and updates.
• Research cost variances in invoicing vs. charges in AS400.
• Update fuel surcharge data and freight rate entries.
• Review carrier-aging reports and ensure invoicing accuracy.
• Provide load quotes and collaborate with carriers for corrective action.
• Assist with SAP case disputes and ensure orders are invoiced only after fulfillment.

Skills

Commodity classification

Freight rate computations

Interpersonal communication

Detail orientation

Problem solving

Education

High School diploma or GED

Tools

Excel

AS/400

SAP

Job description

Position Purpose

The individual will be responsible with working with several internal and external departments, (Sales, Accounts Payable, Customer Service, Transportation Planners, Finance and Carrier Representatives) in order to determine freight bill accuracy, resolve any discrepancies and ensure that our carriers are paid in a timely basis. The individual will participate in the data collection to develop the departmental metrics and KPIs. The incumbent will interface with the Transportation Managers on action plan to reduce freight bill audits and discrepancies.

Duties, Tasks, and Responsibilities

• Audit freight bills
• Resolve variances prior to carrier billing terms
• Monitor and process freight payments through US bank/Power Track
• Research reasons for cost variances on invoicing versus stated charges on AS400
• Update fuel surcharge in AS400
• Freight rate data entry
• Manually input freight rating sales orders that don’t automatically rate
• Review carrier-aging reports
• Update orders with carrier information
• Provide customer shipping reports for select customers
• Freight Claims – filing, processing & follow-up
• Develop freight rating purchase orders
• Complete Short Pay forms, where applicable, to be included with payment to carrier stating the reasons for the altered charges
• Maintain invoicing integrity through audit and collaborate with contract carriers to improve and streamline all invoicing activities
• Provide transportation manager with detailed information for corrective action and follow-up with the carrier representative
• Provide Excel report showing freight bill audit reductions
• Provide load and LTL rate quotes
• Resolve SAP case disputes
• Ensure that orders have been fulfilled before invoicing
• Perform other related duties as assigned

Education, Skills and Abilities

• High School education, GED or equivalent experience in transportation
• 3+ years’ experience classifying commodities and developing freight rate computations for LTL and truckload shipments
• Good proactive interpersonal, written, verbal communication and team skills
• Strong computer skills in Excel, AS/400, SAP and personal computer platform
• Spreadsheet, math, and word-processing skills required
• Must be detail orientated and exhibit proactive problem-solving skills