Freight Bill Coordinator

Old World Industries, LLC.; Northbrook (IL); On-site; USD 55,000 - 75,000; Full time

Job summary

Old World Industries, LLC. seeks a Freight Auditor to work with multiple internal departments to ensure freight bill accuracy and timely payments to carriers. You will collect data to develop KPIs and collaborate with Transportation Managers on corrective actions.

The role requires 3+ years in freight rate computations for LTL/truckload shipments, strong Excel/AS400/SAP skills, and proactive communication within a logistics team.

Qualifications

• 3+ years' experience classifying commodities and developing freight rate computations for LTL and truckload shipments.
• Proactive interpersonal, written and verbal communication and teamwork.
• Strong Excel, AS/400, SAP and PC skills.

Responsibilities

• Audit freight bills and resolve variances before carrier billing.
• Monitor and process payments through bank systems.
• Research cost variances between invoicing and charges.
• Update fuel surcharge and freight rate data in systems.
• Provide transportation reports and load/LTL rate quotes.
• Resolve SAP case disputes and ensure orders are fulfilled before invoicing.
• Collaborate with contract carriers to improve invoicing processes.

Skills

Interpersonal skills

Communication

Problem-solving

Excel

AS/400

SAP

Education

High School diploma or GED

Tools

Excel

AS/400

SAP

Job description

Position Purpose:

The individual will be responsible with working with several internal and external departments, (Sales, Accounts Payable, Customer Service, Transportation Planners, Finance and Carrier Representatives) in order to determine freight bill accuracy, resolve any discrepancies and ensure that our carriers are paid in a timely basis. The individual will participate in the data collection to develop the departmental metrics and KPIs. The incumbent will interface with the Transportation Managers on action plan to reduce freight bill audits and discrepancies.

Duties, Tasks, and Responsibilities:

• Audit freight bills
• Resolve variances prior to carrier billing terms
• Monitor and process freight payments through US bank/Power Track
• Research reasons for cost variances on invoicing versus stated charges on AS400
• Update fuel surcharge in AS400
• Freight rate data entry
• Manually input freight rating sales orders that don't automatically rate
• Review carrier-aging reports
• Update orders with carrier information
• Provide customer shipping reports for select customers
• Freight Claims - filing, processing & follow-up
• Develop freight rating purchase orders
• Complete Short Pay forms, where applicable, to be included with payment to carrier stating the reasons for the altered charges
• Maintain invoicing integrity through audit and collaborate with contract carriers to improve and streamline all invoicing activities
• Provide transportation manager with detailed information for corrective action and follow-up with the carrier representative
• Provide Excel report showing freight bill audit reductions
• Provide load and LTL rate quotes
• Resolve SAP case disputes
• Ensure that orders have been fulfilled before invoicing
• Perform other related duties as assigned

Education, Skills and Abilities:

• High School education, GED or equivalent experience in transportation
• 3+ years' experience classifying commodities and developing freight rate computations for LTL and truckload shipments
• Good proactive interpersonal, written, verbal communication and team skills
• Strong computer skills in Excel, AS/400, SAP and personal computer platform
• Spreadsheet, math, and word-processing skills required
• Must be detail orientated and exhibit proactive problem-solving skills